Project Coordinator - Shared Services

Great opportunity in Plano, TX, for a Project Coordinator with prior work experience supporting Project Managers developing centralized processes and/or a Shared Services organization.

Ideally, you will have strong experience as a project coordinator supporting program/project managers and business process owners for business transformation programs creating centralized processes or developing a Shared Services organization. In this role you will be tracking multiple workstreams and providing weekly status and ad hoc reports. You will be managing and updating the Smartsheet project schedule, RAID logs, dashboard, budget forecast, weekly/monthly executive presentations.

You will be scheduling meetings for the management team, cross functional project team and vendors, developing agendas, record minutes and track action items. You will monitor and track deliverables and SLA's as directed by senior management in addition to other duties as they are identified. This position requires experience communicating with various audiences that include business users, project management teams and project sponsors. You will be responsible for Project document repository management in SharePoint, including structured storing and organization, access management and sharing with required stakeholders for review and approval

Responsibilities

• Assisting in creating and maintaining project plans, RAID logs, and other project artifacts
• Managing meeting governance - Scheduling meetings, note taking, action item management
• Reporting – Proficient in Excel and PowerPoint to create status reports
• Budget – support in maintaining the budgets
• Other administrative and project coordination tasks.

Requirements

• Experience developing centralized processes or a Shared Services organization
• Strong experience with RAID logs, artifacts and budget management
• Intermediate to Advanced proficiency in Smartsheet, Excel, PowerPoint
• Project coordination experience with cross functional teams, including third party vendors and SI partners
• Good experience process flow documentation
• Documentation skills including functional and training are required as well as solid verbal communications
• Strong verbal and written communication skills
• Detail-oriented
• Good organizational skills; able to assemble and present information clearly
• Experience with Accounting processes and terminology highly desirable