AV/IT Systems Consultant

Key Responsibilities

Design & Standards Partnership

• Represent IT's technical requirements in design discussions with Facilities, the architect, the general contractor, and the retained AV/acoustical design consultant for multiple initiatives.
• Ensure every conference room, the Board Room, and the All Hands Room are designed to Twist's existing platform standard: Zoom software + Neat hardware/software, with Google Calendar-based scheduling and one-touch join.

• Review AV/IT infrastructure designs (network drops, PoE, cable pathways, rack elevations, display/camera/microphone placement) for alignment with IT network and security standards.
• Work with the design firm's acoustical team to ensure sound isolation, sound masking, and room treatment recommendations are practically integrated without compromising AV performance.

Project Management

• Act as IT's project manager and point of contact for AV/conferencing scope from design through commissioning and handoff.
• Own AV-specific timelines, budgets, punch lists, and risk/issue logs; escalate to IT leadership as needed.
• Coordinate procurement and staging of Zoom Rooms hardware (Neat Bar, Neat Board, Neat Pad, or successor models), maintaining consistent room kits/templates across sites.
• Sequence room-readiness activities against Facilities/construction milestones (power, network drops, ceiling/wall work) to avoid schedule slippage.

Vendor & Stakeholder Coordination

• Serve as the day-to-day liaison between IT and the retained AV/acoustical design firm throughout the buildout, ensuring deliverables meet IT's functional and security requirements.
• Coordinate directly with Avidex to ensure design documentation, as-built drawings, network diagrams, and credentials/access are handed off cleanly for a smooth transition into their ongoing support scope, including any needed training.
• Support Facilities and the general contractor on AV-related construction coordination (low-voltage rough-in, cabling, power) at both 681 and Carlsbad.
• Coordinate with Twist's internal Google Workspace/Calendar admin and Zoom admin to ensure calendar resources and room scheduling are correctly provisioned for every new room.

Technical/AV Systems Expertise

• Bring deep, hands-on knowledge of Zoom Rooms and Neat hardware/software, including provisioning, one-touch join, and Google Calendar resource integration.
• Advise on standardized room templates by type/size (huddle, standard conference room, Board Room, All Hands Room) to keep configurations consistent across 681 and Carlsbad.
• Partner with IT Infrastructure on network readiness for AV endpoints (VLAN/segmentation, QoS, PoE budgets, wireless coverage for control systems).
• Lead or participate in acceptance testing/commissioning of each room prior to occupancy — validating audio, video, control, and calendar integration.