IT Business Operations Coordinator

Description

We are looking for an IT Business Operations Coordinator to join our team in California in a contract capacity with the potential to become permanent. This position supports the day-to-day operational backbone of IT by overseeing vendor billing, software licensing, purchasing coordination, and documentation with a strong focus on accuracy and follow-through. The ideal candidate is comfortable working across Finance, HR, Accounts Payable, and external partners while keeping spending, renewals, and records organized and audit-ready.

Responsibilities:
Review and route invoices related to technology purchases and services, ensuring charges are accurate and properly documented before payment.
Monitor ongoing vendor billing schedules, investigate irregular charges, and work with internal teams or suppliers to resolve issues promptly.
Keep detailed cost records and contribute to recurring budget summaries for monthly and quarterly financial tracking.
Partner with Accounts Payable to help maintain timely processing of IT-related payments and clear outstanding billing concerns.
Manage software entitlement records for platforms such as Microsoft 365, Adobe, and other business tools, including tracking assigned and available licenses.
Oversee renewal timelines for software agreements and service contracts so coverage remains uninterrupted and key dates are not missed.
Assist with purchasing activities by collecting vendor quotes, preparing purchase requests, and following orders through delivery and completion.
Maintain organized vendor files, contract records, and supporting documentation so information is current, accessible, and ready for audit or compliance review.
Coordinate user provisioning and deprovisioning tasks tied to onboarding and offboarding, including access to applications and license assignments.
Produce regular reporting on IT expenditures, license usage, and vendor commitments while identifying opportunities to improve workflow efficiency and reduce manual effort.

Requirements

At least 2 years of experience in business operations, IT coordination, procurement support, or a related administrative function.
Background working with software licenses, vendor agreements, contract records, or recurring billing processes is strongly preferred.
Strong attention to detail with the ability to manage financial information, deadlines, and documentation accurately.
Proficiency with Microsoft 365 tools, particularly Excel, for tracking, reporting, and record maintenance.
Clear written and verbal communication skills with the ability to collaborate effectively across internal stakeholders and external vendors.
Ability to independently manage recurring operational cycles such as invoice review, renewals, and scheduled reporting.
Familiarity with environments that use tools or concepts related to Active Directory, Windows systems, vendor contracts, or contractual billing is beneficial.
Exposure to compliance-related documentation, onboarding and offboarding support, or process improvement initiatives is a plus.

Technology Doesn't Change the World, People Do.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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