IT Strategy & Project Management Office (PMO) Transformation Consultant - TC 26-02018

Job Title: IT Strategy & Project Management Office (PMO) Transformation Consultant

Location: Sacramento, CA (Hybrid)
This is a hybrid position. The resource will work remotely and will be required to come onsite for three (3) consecutive days Tuesday through Thursday every six (6) weeks. The specific onsite week will be confirmed by the Task Manager upon start.

Duration: 9 Months
Engagement Type: Consultant / Contract

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Role Overview

A large public-sector organization is seeking an experienced IT Strategy & PMO Transformation Consultant to both manage assigned IT projects and lead a strategic transformation of the IT Project Management Office (PMO).

This role will split time between hands-on project management (approximately 20 50%) and PMO transformation leadership (approximately 50 80%). The transformation goal is to evolve the PMO into an AI-enabled, shared services operating model designed to support project managers and customers at scale while improving delivery predictability, value realization, and governance.

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Key Responsibilities

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I. Project Manager Responsibilities (20 50%)

Manage Assigned Projects

• Lead all PMP-aligned project management processes including initiation, planning, execution, monitoring and control, and closeout in accordance with enterprise phase gates and controls

• Develop and maintain required project artifacts, including:

  • Business Cases

  • Stakeholder Registers

  • Communication Plans

  • Project Charters

  • Risk Registers

  • Project Schedules with defined milestones

  • Benefit Realization Plans

  • Status Reports

• Facilitate formal phase gate reviews and obtain required approvals for each lifecycle stage

• Partner with business planning, finance, and executive sponsors to confirm funding, resource availability, and alignment with enterprise priorities

• Monitor and control scope, schedule, cost, and risks; initiate formal change requests per approval thresholds

• Provide regular and ad hoc project status updates using enterprise systems of record (e.g., ServiceNow PPM, SAP, Power BI dashboards)

• Lead project closeout activities including lessons learned and benefits realization tracking

• Ensure adherence to ethical standards, delegated authorities, and reporting requirements

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II. PMO Consultant Responsibilities (50 80%)

< data-start="2535" data-end="2584">A. PMO Transformation & Portfolio Governance

• Optimize the PMO operating model, including scope, services catalog, roles, and RACI

• Redesign project intake and onboarding processes (triage, prioritization, gating, templates, playbooks)

• Assess and modernize delivery frameworks, governance controls, and reporting cadence

• Transform portfolio prioritization and value management practices (OKRs, business cases, benefits realization)

• Launch AI-augmented PMO workflows (automated status reporting, risk sensing, resource forecasting)

< data-start="3090" data-end="3148">B. Business Relationship Management (BRM) Integration

• Optimize BRM operating rhythm and tightly integrate demand shaping with PMO intake

• Establish joint planning and governance cadences (quarterly planning, intake councils, opportunity assessments)

• Define shared KPIs such as idea-to-approval SLA, demand conversion rate, and strategic alignment

• Introduce standardized playbooks from ideation through delivery transition

< data-start="3533" data-end="3583">C. Enterprise Architecture Office (EAO) Setup

• Partner with Enterprise Architecture consultants to define EA mandate, governance, and artifacts

• Integrate EA checkpoints into intake, solution reviews, and stage gates

• Establish architecture governance structures including design authority and standards lifecycle

• Align capability-based planning with portfolio prioritization and BRM engagement

< data-start="3947" data-end="3987">D. Data, AI, and Financial Controls

• Design and deploy PMO data models and dashboards for portfolio health, delivery KPIs, and capacity planning

• Embed financial governance practices including CapEx/OpEx tracking, forecasting, and benefits realization

• Operationalize AI and automation tooling (e.g., Copilot, Power Automate, Power BI) for reporting, risk identification, and document generation

• Enable value analytics to support unbiased decision-making, optimized resource allocation, variance analysis, forecasting, and ROI maximization

< data-start="4506" data-end="4548">E. Change Management & Communications

• Develop and execute a comprehensive change management plan including leadership alignment and communications

• Design and deliver training curricula for project managers, BRMs, and stakeholders on processes, tools, and AI usage

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Deliverables

PMO Transformation Mission

• Transform the PMO into a scalable, value-focused shared services model leveraging automation and AI

• De-silo and tightly integrate BRM functions with PMO delivery and governance

• Support the establishment of an Enterprise Architecture Office integrated with PMO and BRM

• Provide project management coverage for capacity gaps as needed

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PMO Consulting Deliverables

Discovery & Alignment

• Current-state assessment of PMO, BRM, EA, tooling, and financial governance

• Stakeholder analysis and skills/workload inventory

• Target operating model, RACI, and role definitions

• Baseline KPIs and transformation roadmap

Design & Foundations

• Project intake and onboarding pilot

• Governance model, stage gates, and steering structures

• Joint BRM PMO cadence and KPIs

• EA governance framework

• Initial dashboards and AI-enabled reporting

Implementation & Scaling

• Transition to new operating model

• Portfolio-wide intake and benefits tracking

• Capability roadmaps and quarterly portfolio reviews

Stabilization & Handover

• Performance optimization and governance audits

• Final EA PMO BRM integration

• Knowledge transfer and sustainability plan

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Project Management Deliverables

• Approved Business Cases and Project Charters

• Comprehensive PMP-aligned project plans

• Detailed schedules with enterprise milestones

• Stakeholder and communication plans

• Status reports, dashboards, risk and issue logs

• Approved change requests

• Project closeout and benefits realization documentation

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Mandatory Requirements

• Minimum 10 years of IT Project Management experience

• 7+ years in IT strategy, PMO leadership, and enterprise program delivery

• Proven experience redesigning PMOs (operating model, intake, governance, portfolio management)

• Demonstrated success implementing AI and analytics in PMO reporting and decision support

• Strong financial governance experience (CapEx/OpEx, forecasting, benefits realization)

• Expertise in organizational design, RACI development, and role clarity

• Experience managing multiple concurrent enterprise-level projects, preferably in regulated environments

• Strong proficiency with project management tools (ServiceNow, JIRA, Clarity; Power BI a plus)

• Excellent executive-level stakeholder management and communication skills

• Strong adaptability to new environments, cultures, and technologies

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Desirable Qualifications

• PMP certification

• Agile Product Owner or PMI-ACP certification

• MBA with emphasis in IT and/or finance

• Bachelor s degree in Computer Science, Information Systems, Engineering, or Business

• Certifications such as SAFe, TOGAF, BRMP, ITIL, COBIT, or Prosci

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Soft Skills & Leadership

• Executive communication and data-driven storytelling

• Change management expertise (Prosci / ADKAR)

• Workshop facilitation and conflict resolution

• Pragmatic, hands-on leadership with the ability to design scalable systems