Engagement Type
Contract
Short Description
DDAP Senior Project Manager
Candidates must reside in Pennsylvania upon submittal, no relocation.
Be able to work in the Harrisburg office two (2) days a week as requested.
Complete Description
OBJECTIVE OF ROLE:
The primary objective of this engagement is to serve
as the Lead PM for the implementation and enhancement of several large,
critical IT projects for DDAP. One
key project will be the iSMART (aka Training Management System (TMS)
replacement) along with continued support of the Web Infrastructure for
Treatments (WITS) product.
OPERATIONAL REQUIREMENTS:
The Project Manager directs, administers, manages, and facilitates
an enhancement, re-engineering of a business process or a developmental
project. The PM is the individual ultimately responsible for the DDAP program
implementation. The PM s primary responsibility is to drive the entire effort
from start to finish. The PM must ensure that the project is completed on
schedule, within the defined budget and that the final product meets the
business, technical, and established quality requirements.
The selected contractor must be familiar with the five (5) phases along
with inputs/outputs identified by the Project Management Institute (PMI) that
combine to turn a project idea into a working product. The PM will need to rely on their proven experience
leading projects to a successful implementation, and their judgment, to plan
and accomplish goals. Strong interpersonal skills are required when consulting
with the program area and various IT teams to define requirements and to analyze
and resolve problems, ensuring collaboration and agreement with recommended
solutions.
KEY RESPONSIBILTIES:
- Support
the Enterprise ELS PM for the ELS initiative by managing the DDAP work adhering
to the timeline/schedule established with input from the DDAP area.
- Direct,
administer, manage, and facilitate enhancements, business process reengineering
or development of a high priority and high-profile commonwealth technology
project of strategic importance.
- Accountable
for activities with excess delivery cycles of 8 to 12 months.
- Manage, coordinate,
and establish priorities for the complete life cycle of projects including the
planning, design, programming, testing, and implementation of business
solutions designed to meet requirements of various departments in the
commonwealth
- Responsible
for the development of estimates for the enhancement, business process
re-engineering or development effort in planning, analysis, design,
construction, testing, and implementation.
- Works with
team leads to adjust and revise project estimates when necessary.
- Ensure new
project estimates are approved by the DDAP and agreed upon.
- Develop the
detailed Project Management Plan for the enhancement, business process
re-engineering or development effort.
- Accountable for the approval and
sign-off of the Project Management Plan with customer representatives, and
all affected project stakeholders.
- Accountable
for delivery of all work tasks identified in the Project Management Plan
and Project Schedule.
-
Design
project plans, which identify needs and define major tasks and milestones,
based on scope, resources, budget, and personnel.
- Ensure that
tasks provide value and support the strategic direction of the project and
meet service commitments.
- Manage, and
track the project progress against the project schedule.
- Monitor
project milestones and phases and take corrective action as needed to
ensure the project is on schedule.
- Monitor and
track the project budget and advise necessary stakeholders.
- Plan,
organize, prioritize, and manage multiple work efforts across the project
team.
- Notify team members
of project timelines, milestones, phases, work requests, target dates, and
approved executable work packages.
- Responsible to
schedule or monitor status reviews, project management inspections, and
software quality assurance work product and process reviews with the
appropriate stakeholders.
- Responsible
for the capture and reporting of required project management metrics.
- Analyze and
distribute reports on project metrics associated with work items related
to improvement measures.
- Ensure all
changes to scope follow processes outlined in the Change Management Plan
and are documented.
- Create,
review, and obtain approval of the Communication Plan and Deliverables
Matrix to ensure effective communication with all stakeholders and
management.
- Prepare
status reports on a periodic basis for the project team, team leads, group
leads, Sponsor, and appropriate stakeholders.
- Report
status and recommendations to senior leadership, as defined in the
Communication Plan.
- Follow HHS DC
IT PMO methodology to ensure consistency throughout IT and the program
areas by reviewing the project standards and procedures with project team
members.
- Provide input
and support for continual improvement within the HHS DC IT PMO to better
service the HHS DC supported program areas.
- Mentor
less experienced project management project staff to build overall
understanding of project management, when needed.
- Work closely
with HHS DC IT Application, Data Warehouse, Informatics, Solution
Management, Networking, Security and Service Management teams, as required,
identifying tasks for the project schedule to support the implementation.
- Facilitate
discussions between IT areas and vendors with focus on solution(s) to
ensure the needs/requirements of the program area are achieved.
- Anticipate
issues and proactively address them. Identify and manage project risk and
issues, through the use of a RAID Log.
Develop risk mitigation strategies tracking to closure. Engage management in a proactive manner.
- Identify and
track issues in the RAID Log.
- Build and
maintain relationships with key stakeholders and customer representatives.
- Serve as the
primary point of contact for all project-related issues and the resolution
of issues.
- Communicate
effectively with customers and software/hardware suppliers supporting the
commonwealth, as appropriate.
- Communicate
to team members to ensure they understand how their work assignments
relate to and help achieve project objectives.
- Accountable
for the final project management evaluation review with stakeholders. Manage and track the project status
against the project schedule.
- Following the
HHS DC IT Daptiv guidelines. Provide
weekly project updates.
- Coordinate
system testing with appropriate staff resources.
- Deliver presentations,
as necessary.
- Ensure
project compliance with HHS DC IT PMO standards and procedures.
- Develop and
facilitate the achievement of project service commitments.
- Ensure that
tasks provide value and support the strategic direction of the project.
- Balance
workload with project members capacity.
Engaging management in a proactive manner.
- Plan,
coordinate, and conduct training and orientation sessions.
- Accountable
for peer reviews with the appropriate project team resources.
- Coordinate
and present proposals, as necessary.
- Identify and
manage project risk, and develop risk mitigation strategies, and track to
closure.
- Plan project
specific training and orientation needs.
Required/Desired Skills
| Skill | Required/Desired | Amount | of Experience |
| 7+ years managing technical initiatives with a large complement of project team members throughout the various IT areas with technical complexity | Required | 7.0 | Years |
| Project Management Professional (PMP) certification for a minimum of '5' years preferably through the PMI Institute. | Required | 5.0 | Years |
| High degree of business and technical knowledge | Required | | |
| A four (4) year college degree or equivalent technical study is preferred | Highly desired | | |
| Experience implementing SaaS solutions. | Highly desired | | |
| A four (4) year college degree or equivalent technical study is preferred | Desired | | |
| Familiarity and experience with the Pennsylvania DHS, DOH, DDAP and OA is considered important. | Desired | | |
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