AP Specialist

Job Title: AP Specialist
Location: Olathe, KS
Duration: 6 Months to 1 Year

Schedule: Hybrid (3-4 days in office)
Work Hours: 8am to 5pm

Education And Experience Requirement:

• Minimum Associates degree with 2+ years of AP experience preferred SAP experience

Manager intake notes:

• Having experience with OpenText system is NOT required but a BONUS.
• Candidates MUST be local to Kansas City

Job Summary:

• The Accounts Payable Specialist's work focuses on variety of tasks to help the Accounts payable team, including but not limited to invoice to PO matching. Invoice data entry/posting.
• Analysis skills necessary to carry out solutions for typical issues in accounts payable.
• The work also requires skill in desk management and prioritization and should be able to handle volume. It also includes Vendor statement reconciliation, and communications with the vendor to resolve invoices issues.

Essential Duties:

• Working in Olathe, KS office while Direct Supervisor and team will be in Reno, NV. There will be a designated liaison present at Olathe, KS to assist with any further communications and training necessary.
• Performs function of receiving, reviewing, processing and reconciling supplier invoices
• Uses 3-way matching of invoices, purchase order and packing slip
• Prepare vendor account reconciliations - supplier statements vs. PECNA Payables
• Troubleshoot and resolve invoice discrepancies by working with Indirect Procurement, Receiving, Corporate AP and vendors
• Preparation of schedules and reporting and analysis as assigned
• Support/back up the AP team during their absence
• Other Data entry/data mining tasks as assigned
• During training employee is required to be on-site fulltime, afterwards hybrid working schedule is allowed as appropriate.

Education:

• Required: Associate's degree in business school education, or coursework with a finance focus.
• Preferred: Bachelor's degree in business school education, or related field.

Essential Qualifications:

• Ability to work remotely from the rest of the team. Utilizing Microsoft Teams, communication and self-regulation are a high priority.
• Minimum of 2+ years of Accounts Payable experience, preferably in a manufacturing or similar environment
• Literacy with Microsoft Office, especially Excel spreadsheets and database functions
• Follows procedures put in place by the finance team to compile data into worksheets and databases
• Ability to use reasoning to solve problems that may arise
• Communicate effectively with fellow team members and members of other departments
• Utilize established resources to complete work efficiently and effectively
• Strong customer service skills including excellent verbal, written, analytical, and interpersonal skills
• Responds to inquiries from other departments in a timely manner
• Capable of handling confidential information in a responsible manner
• Flexibility and multi-tasking capabilities
• Detail oriented
• Highly organized and able to follow a systematic method of performing a task
• Strong data entry skills
• Ability to collaborate with and form teams
• Ability to work with domestic and international teams
• Must have working-level knowledge of the English language, including reading, writing, and speaking English

Preferred Qualifications:

• Knowledge of SAP, Oracle or another fully integrated ERP system preferred but not required.
• Build strong relationships and collaborate well at all levels
• Demonstrate ability to take initiative, successfully handle and prioritize multiple competing assignments, and effectively manage deadlines
• Resilient, self-motived and able to work well under pressure
• Alignment to Client's seven (7) core principles (contribution to society, fairness and honesty, cooperation and team spirit, untiring effort for improvement, courtesy and humility, adaptability, gratitude)