Job Title: Accounts Payable Specialist
Location: San Jose, CA (Onsite)
Description
Accounts Payable Specialist will be a key member of Accounting Department. This position will directly report to Accounting Manager. The candidate will be primarily responsible for managing the daily operations of the Accounts Payable and also handling various general accounting functions, including financial reporting, technical accounting researches, accounting data analysis, etc. Accounts Payable function includes processes/reviews of invoices, month-end closing, responses to vendor/invoice issues, etc. AP Specialist must be able to work independently, as well as within a team environment in order to provide outstanding service to our internal and external business partners. An ideal candidate will have a track record of successfully operating in dynamic environments.
Job Responsibilities:
• Ensure the accuracy and integrity of the Company''s financial records
• Perform and monitor accounts payable activities, including processes and reviews of invoices to ensure accuracy, completeness, timeliness, and compliance to company policies
• Establish and maintain processes ensuring that accounts payable transactions are properly authorized and recorded accurately in accordance with company guidelines
• Provide guidance and training to both vendors and internal business partners on requirements for invoice verification to improve invoice processing efficiency
• Analyze accounting data and interpret statistical information to identify areas of improvements and make suggestions for improvements
• Responsible for AP month-end closing, including flux analysis, AP related accruals and balance sheet reconciliations, expense allocations, etc.
• Support the month end closing processes, including preparing journal entries, account reconciliations, various accounting reports of financial results
• Collaborate with IT and PI teams to maintain and improve internal invoice verification system for efficiencies in the invoice processing
• Assist in quarterly and annual auditors’ reviews to help facilitate an optimal audit process
• Support in establishing and maintaining SOX controls regarding AP processes to achieve corporate objectives and ensure current processes are accurately documented
• Assist other team members’ daily responsibilities as a backup when necessary
• Training and mentoring junior staff Participate in the development of policies and procedures, ensure compliance with established policies and procedures and make recommendations for changes and improvement
Requirements:
• Bachelor’s degree with 3+ years of experience in Accounting (large public company experiences desirable)
• Must have GL accounting and closing experiences
• Ability to work independently and as a member of a team.
• Ability to demonstrate strong organizational skills to prioritize workload and meet critical deadlines
• Self-motivated individual with demonstrated experience and continuous desire in improving and streamlining processes
• ERP systems experience (SAP a plus)
• Ability to effectively work across teams and levels, both within the accounting functions, and across functions
• Excellent verbal and written communication skills with ability to analyze and write commentary to explain results/variances in a concise and clear manner
• Advanced Microsoft Excel skills (pivot tables, V-Look, etc.)
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