Please note that this is a 6 Months Contract position and is On-Site in San Mateo, CA.
JOB DESCRIPTION:
Required Qualifications:
3–5 years of Controller experience required.
Accounting experience required.
Bachelor's degree in Accounting, Finance, or a related field required.
Working knowledge of basic accounting principles.
Experience with budgeting, monthly financial reporting, and year-end close.
Familiarity with payroll, accounts payable/receivable, and general ledger management.
Extensive experience with QuickBooks required.
Proficiency with accounting software and Microsoft Excel.
Excellent organizational skills, accuracy, and attention to detail.
Ability to independently set priorities and manage competing priorities.
Strong attention to detail, organization, and follow-through.
Clear communication skills and the ability to work collaboratively with leadership and staff.
Comfortable working independently and managing multiple responsibilities in a small-team environment.
Knowledge of computer applications related to business office functions.
Good judgment and creative problem-solving abilities.
Maintain a professional demeanor at all times.
Well-developed interpersonal skills with an appreciation for superior customer service.
Ability to thrive in a fast-paced environment.
Flexible self-starter who anticipates business needs.
Commitment to continued development of relevant professional knowledge, skills, and abilities.
Preferred Qualifications:
Key Responsibilities:
Accounting & Financial Operations
Track all receipts, disbursements, and proper coding of accounts.
Manage customer accounts and respond promptly and professionally to inquiries.
Process billing for tuition, extended care, and auxiliary programs.
Process all accounts payable and accounts receivable.
Reconcile investments, receivables, enrollment, and contribution accounts.
Review bank reconciliations as prepared by outside CPA.
Manage monthly financial close.
Prepare and record journal entries and review with the Director of Finance and Human Resources through the close process.
Review general ledger activity and reconcile balance sheet accounts monthly.
Maintain fixed asset ledger and record depreciation.
Maintain organized and compliant accounting files and records.
Maintain and manage QuickBooks.
Budgeting, Reporting & Compliance
Input the approved annual budget into the accounting system.
Prepare and distribute monthly budget, financial, and variance reports to the Director of Finance and Human Resources and department leaders.
Reconcile annual fund, capital gifts, and related accounts.
Alert the Director of Finance and Human Resources to financial discrepancies, risks, or emerging issues.
Assist with annual audit preparation and auditor requests as directed by the Director of Finance and Human Resources.
Accrue state use tax and process annual filings and payments.
Advancement & Community Support
Manage credit card donations for annual giving, auctions, and related reconciliations.
Support financial reporting and account reconciliations.
Collect receivables, including deposits and tuition payments.
Purchasing & Cash Management
Manage online expense management systems to ensure proper coding and approval of purchases.
Maintain systems of cost control aligned with organizational priorities and budget limitations.
Assist the Director of Finance and Human Resources with cash management and forecasting.
Auxiliary Program Support
Manage billing of Extended Care and After School programs.
Monitor receivables associated with auxiliary program billings.
Provide receipts for auxiliary program billings.
Handle payment of auxiliary program vendors.
Description:
Reporting to the Director of Finance and Human Resources, the Controller is responsible for managing the Client's financial operations with integrity, accuracy, and fiscal responsibility. This role plays a key part in ensuring sound financial management and supports the organization's financial objectives.
Overview
The Controller is responsible for managing the Client's financial operations, including accounting, financial reporting, budgeting, accounts payable and receivable, cash management, purchasing, reconciliations, and compliance activities.
The Controller will work closely with the Director of Finance and Human Resources and other leadership and staff to maintain accurate financial records, support monthly and year-end close processes, prepare financial reports, monitor budgets, and ensure sound financial controls.
The ideal candidate will have 3–5 years of Controller experience, accounting experience, extensive QuickBooks experience, strong attention to detail, excellent organizational skills, and the ability to independently manage multiple priorities in a fast-paced environment.
Candidates must provide their phone number. Job reference number is A5559.
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