Job Title - Service Design Analyst / ServiceNow Workflow Design and Optimization
Location - Chicago, IL (Remote)
ROLE_DESCRIPTION
ServiceNow Workflow Design and Optimization
Analyze Business Requirements: Partner with service owners to understand their service delivery processes, pain points, and customer service objectives, translating needs into clear, actionable ServiceNow workflow requirements.
Design User-Centric Workflows: Create ServiceNow workflows, catalogs, request forms, and approval processes that prioritize ease of use, clarity, and efficiency for both service providers and service recipients.
Optimize Existing Processes: Continuously evaluate deployed workflows to identify friction points, bottlenecks, and opportunities for improvement—implementing enhancements that elevate the customer experience.
Configure Platform Capabilities: Leverage ServiceNow''s native functionality (Flow Designer, Catalog Items, Service Portal, notifications, UI policies) to build solutions that require minimal custom development while maximizing user satisfaction.
Create and analyze ""as-is"" and ""to-be"" customer journey maps, service blueprints, and process flow diagrams to identify opportunities for improvement.
Facilitate design thinking workshops to co-create and test new service concepts and prototypes. This includes working with design teams on wireframes and clickable prototypes to validate concepts.
Stakeholder Partnership and Customer Service Excellence :
Serve as ServiceNow Advocate: Act as the primary point of contact for service owners seeking to onboard new services or improve existing ones, providing guidance, best practices, and hands-on support throughout the lifecycle.
Champion the End User Experience: Represent the voice of service recipients in all workflow design decisions, ensuring requests are intuitive to submit, status is transparent, and fulfillment is timely.
Facilitate Requirements Gathering: Lead workshops, interviews, and collaborative sessions with stakeholders to elicit detailed requirements, build consensus, and ensure solutions meet diverse user needs.
Deliver Exceptional Support: Provide responsive, empathetic, and solution-oriented support to both service owners managing their workflows and users navigating the platform, treating every interaction as an opportunity to enhance satisfaction.
Documentation and Knowledge Management :
Create Clear Documentation: Develop comprehensive process documentation, user guides, and training materials that enable service owners and recipients to confidently use ServiceNow capabilities.
Maintain Workflow Catalog: Keep an organized inventory of ServiceNow workflows, including ownership, purpose, SLAs, and integration points, ensuring transparency and supportability.
Build Knowledge Base Content: Create and curate knowledge articles, FAQs, and how-to guides that empower users to self-serve and reduce dependency on direct support.
Continuous Improvement and Innovation :
Monitor Workflow Performance: Track key metrics such as request completion times, user satisfaction scores, abandonment rates, and SLA compliance—using data to drive improvement initiatives.
Identify Automation Opportunities: Proactively recommend workflow enhancements, automation, and integration opportunities that reduce manual effort and improve service delivery speed and quality.
Stay Current on Platform Capabilities: Keep abreast of ServiceNow releases, new features, and industry best practices, identifying opportunities to leverage emerging capabilities for enhanced customer service.
Foster Feedback Culture: Actively solicit feedback from service owners and recipients, creating channels for continuous input and demonstrating responsiveness to user needs.
Cross-Functional Collaboration :
Partner with Technical Teams: Work closely with ServiceNow administrators, developers, and architects to ensure business requirements are technically feasible and solutions are sustainable and scalable.
Coordinate with Process Owners: Collaborate with ITSM, GRC, IAM, and other process owners to ensure workflows align with organizational standards, compliance requirements, and governance frameworks.
Support Change Management: Facilitate smooth transitions when implementing new workflows or process changes, including communication planning, training delivery, and adoption support.
SKILLS_REQUIRED
Job Requirements
3-5 years of business analysis experience, with at least 2 years focused on ServiceNow platform workflows and service delivery
Proven track record of designing and implementing ServiceNow workflows, catalogs, and forms that deliver positive user experiences
Experience working directly with business stakeholders to gather requirements, manage expectations, and deliver solutions
Demonstrated commitment to customer service excellence in a technical or IT service delivery environment
Background in user experience (UX) design or human-centered design principles
Experience with Agile/Scrum methodologies and tools (Jira, Confluence)
EXPERIENCE_RANGE_IN_REQUIRED_SKILLS
3-5 years of business analysis experience, with at least 2 years focused on ServiceNow platform workflows and service delivery
Proven track record of designing and implementing ServiceNow workflows, catalogs, and forms that deliver positive user experiences
Experience working directly with business stakeholders to gather requirements, manage expectations, and deliver solutions
Demonstrated commitment to customer service excellence in a technical or IT service delivery environment
Background in user experience (UX) design or human-centered design principles
Experience with Agile/Scrum methodologies and tools (Jira, Confluence) "
KEYWORDS
ServiceNow Workflow Design and Optimization, Experience with ITSM and ITIL processes and best practices, and experience with ServiceNow ITSM
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