Job Title: Vendor Contracts Administrator (Ariba/SAP)
Location: Santa Monica, CA (Preferred) or Remote
Job Duration: 6 months
The Contracts Administrator supports the execution and administration of contracts with external vendors, with a primary focus on drafting and managing work orders under existing master agreements.
This role is responsible for ensuring that work orders are within the scope of the applicable master agreement, that the master agreement is active and valid, and that all required documentation, approvals, and purchasing steps are completed in compliance with internal policies.
The Contracts Administrator works cross functionally with Research, Translational Medicine, Legal, Procurement, and external vendors to facilitate timely contract execution and purchasing activity in support of pharma outsourced services.
Responsibilities
Draft work orders and statements of work based on approved vendor quotes and business requirements
Review applicable master agreements to confirm: the master agreement is active and fully executed and the proposed work order is within contractual scope, term, and financial limits
Flag out of scope services, expired agreements, or missing contractual coverage and coordinate next steps with Legal, Procurement, and the business owner
Support contract negotiations by incorporating approved business terms and routing documentation appropriately
Act as a business liaison between vendors, internal business owners, Procurement, and Legal throughout the contracting process
Submit agreements and work orders for Legal review through Client internal submission tools
Obtain, review, and exchange required vendor and client documentation, including supplier information and tax forms
Drive cross functional communication to move contracts and work orders forward efficiently
Escalate stalled requests or issues that may impact timelines or compliance
Ensure contracts and work orders align with Client Legal guidelines and internal policies prior to Legal submission
Submit final agreements for signature in accordance with the Contract Signature Policy and Purchasing Approval Policy
Upload fully executed agreements and work orders into the contract management system
Prepare and submit purchase requisitions and change orders in Ariba
Track contract and work order status, duration, and volume; support reporting as needed
Serve as a point of contact for questions related to work orders, master agreements, and purchase requisition processes
Provide guidance to internal stakeholders on required contracting steps and documentation
Basic Qualifications
Bachelor's Degree and 3+ years of contract management experience
OR
High School Degree and 8+ years of contract management experience
Preferred Qualifications
Bachelor's degree
Experience with contract negotiations for goods and services in a biotech, pharmaceutical industry or life sciences industry
Experience administering work orders under master services agreements
Familiarity with contract lifecycle management processes
Excellent interpersonal, verbal and written communication skills
Ability to communication cross functionally
Organized with ability to multitask and prioritize effectively
Detail oriented
Self-motivated
Computer skills: Knowledge of Microsoft Office, Ariba, SAP, Salesforce, Smartsheet, ability to navigate and learn systems
Never miss an opportunity! Create an alert based on the job you applied for.
