Administrative Specialist

Job title: Administrative Specialist II
Location: Tampa, Florida
Max W2 Rate: 28/HR
Duration: 6 months with chance of extending or converting
Type: Hybrid (4X per week)

We are seeking an Administrative Specialist II to provide high-level administrative and operational support to the Advanced Distribution Infrastructure team. This role will assist with departmental coordination, reporting, SAP-related processes, and communication with internal teams, vendors, and external partners.

Key Responsibilities

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  Perform administrative duties including document preparation, recordkeeping, filing, and handling confidential information

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  Support SAP processes including report generation, purchase requisitions, and invoice processing

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  Coordinate meetings, prepare agendas and materials, and assist with travel arrangements

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  Communicate with internal staff, vendors, and external partners to address inquiries and route information appropriately

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  Maintain departmental reports, spreadsheets, logs, and databases

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  Review documents for accuracy and compliance with procedures

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  Monitor office supply inventory and process purchase orders as needed

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  Assist with project coordination and provide support during emergency response operations

Required Qualifications

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  High School diploma or GED

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  2+ years of administrative or office support experience

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  Strong computer skills including Microsoft Word, Excel, and Outlook

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  Ability to manage multiple tasks and resolve moderately complex issues independently

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  Strong organizational, communication, and problem-solving skills

Preferred Qualifications

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  Administrative experience in a corporate or utility environment

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  Familiarity with SAP systems and reporting