IT Purchasing Analyst

Responsibilities:

• Analyze requisitions for IT goods and services, including hardware, software, and IT services, ensuring procurement aligns with state policies and procedures.
• Manage formal procurement processes such as Invitations for Bid (IFBs) and Requests for Proposal (RFPs) in compliance with applicable laws and regulations.
• Develop procurement strategies, recommend contract vehicles, and identify alternative sourcing options.
• Develop, manage, and maintain contractual agreements, including term contracts for professional and non-professional services.
• Negotiate contract terms, conditions, and language changes in coordination with legal analysts and legal counsel.
• Ensure compliance with DSBSD-certified Micro/Small Business participation initiatives.
• Serve as liaison between vendors, VITA, and internal stakeholders.
• Provide guidance on procurement methods including IFBs, RFPs, RFIs, Statements of Work (SOWs), cooperative procurements, and sole-source justifications.
• Communicate procurement status updates and advise stakeholders on vendor performance, pricing, product availability, and sourcing alternatives.
• Support end users with procurement-related inquiries and ensure adherence to proper procedures.
• Evaluate complex technical IT procurements in collaboration with subject matter experts and external partners.
• Apply state and local procurement laws, regulations, and best practices across all purchasing activities.
• Ensure responsible use of resources and adherence to applicable policies and compliance standards.

Qualifications:

• Experience managing procurement activities within a state or local government environment.
• Certification as Virginia Contracting Associate (VCA) or Virginia Contracting Officer (VCO).
• Familiarity with Commonwealth Cardinal and eVA procurement systems preferred.

Technical Skills:

• Strong understanding of IT procurement processes and technology-related contracts including licenses and maintenance agreements.
• Experience with procurement methods such as IFBs, RFPs, RFIs, SOWs, cooperative and sole-source procurements.

Soft Skills:

• Excellent written and verbal communication skills.
• Strong analytical and problem-solving abilities.
• Ability to collaborate effectively with cross-functional teams and stakeholders.
• Strong customer service orientation.

Additional Requirements:

• Ability to manage high-volume procurement activities in a fast-paced environment.
• Strong negotiation skills with a focus on achieving best value.
• Proactive and self-motivated with a high level of accountability.