Administrative Assistant

ADMINISTRATIVE ASSISTANT

REMOTE

RATE – 25/HR PLUS BENEFITS

Key Responsibilities
Administrative & Office Support

• Perform general office duties including filing, copying, scanning, faxing, and document preparation.
• Schedule and coordinate meetings, prepare meeting rooms, and support meeting logistics as needed.
• Maintain organized electronic and physical filing systems to ensure timely access to records.

Reception & Visitor Management

• Serve as the primary receptionist and first point of contact for the site.
• Greet and assist visitors in a professional manner, ensuring adherence to site safety and security protocols.
• Issue temporary badges and support visitor access in accordance with site requirements.
• Monitor and maintain badge and access control software; escalate access issues as appropriate.

Document Management & Records Control

• Serve as site document management support, including maintaining a controlled physical document library.
• Ensure documents are filed, retained, and archived in alignment with site, company, and regulatory requirements.
• Support audits, inspections, and reviews by retrieving and organizing required documentation.

Office & Facilities Coordination

• Maintain and order office supplies; monitor inventory levels and coordinate replenishment.
• Manage conference rooms and common office areas, ensuring they are clean, organized, and ready for use.
• Coordinate with site contacts or vendors for office-related services as needed.

Safety & Site Monitoring Support

• Monitor the site weather radio and other designated alert systems.
• Escalate severe weather or emergency notifications per site procedures.
• Support site safety culture by following all safety rules and promptly reporting concerns.

Required Qualifications

• High school diploma or equivalent required; associate degree or administrative certification preferred.
• Minimum of 2–4 years of experience in an administrative, office coordination, or receptionist role.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and basic office equipment.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Professional demeanor with strong customer service orientation.

Preferred Experience & Skills

• Experience supporting a manufacturing, industrial, or regulated site environment.
• Familiarity with document control or records management practices.
• Experience using badge/access control systems or document management systems preferred.
• Ability to work independently while effectively collaborating with site leadership and teams.
• Discretion and professionalism when handling sensitive or confidential information.

Physical & Work Environment Requirements

• Ability to sit, stand, and walk throughout the workday.
• Ability to lift and move office materials up to approximately 25 pounds.
• Work is primarily office-based within an operating industrial facility; adherence to PPE and safety requirements is mandatory.

Success Factors

• Reliable, detail-oriented, and proactive approach to work.
• Strong sense of ownership for site administrative processes.
• Commitment to safety, operational excellence, and respectful workplace behaviors.