Creative & Marketing Operations Specialist
Remote
Short-term
Description:
Diversified Systems is searching for a Creative & Marketing Operations Specialist to serve as an owner of Creative and Marketing's operating model, milestone planning process, and enterprise scheduling infrastructure. This role is responsible for maintaining and executing critical business calendars, managing milestone meeting structures, coordinating cross-functional workflows, and partnering with Project Managers, Brand Operations, Executive Assistants, and Production to ensure efficient planning across campaigns, photoshoots, launches, and leadership-driven business initiatives.
Responsibilities:
- Own, manage, and maintain marketing calendars, project timelines, and operational planning tools.
- Own daily maintenance of Outlook planners and Smartsheet reporting to ensure alignment with the operating model.
- Schedule Marketing and Creative team meetings.
- Coordinate and schedule Marketing leadership and cross-functional meetings with brand stakeholders.
- Identify scheduling conflicts, process gaps, and timing risks and recommend solutions.
- Manage and maintain attendee documentation and ensure planners are up to date.
- Facilitate recurring meetings and partner with cross-functional teams to drive calendar alignment on organizational priorities and executive milestones.
- Uphold efficient operational workflows and support a culture of continuous improvement.
- Maintain deep knowledge of end-to-end Marketing operations and processes to support teams.
- Regularly assess operations to identify opportunities for improvement and efficiencies in day-to-day workflows.
- Support planning activities and process improvements to drive efficiency and visibility across the organization.
- Provide ad hoc process documentation and project management support.
Requirements:
- Bachelor's degree required.
- 4-6 years of experience required.
- Strong project management and operations skills required.
- Experience coordinating complex schedules and collaborating with cross-functional teams required.
- Enthusiastic, positive, and able to work well under pressure required.
- Highly organized, detail-oriented, self-motivated, and an independent thinker required.
- Excellent problem-solving skills required.
- Proven presentation, communication, and interpersonal skills required.
- Ability to adapt to changes in direction and priorities in a fast-paced, deadline-oriented environment required.
- Ability to work independently, exercise sound judgment, and maintain a high level of attention to detail required.
- Strong experience with Outlook, Smartsheet, Excel, SharePoint, and InDesign required.
- Excellent communication skills required.
- Ability to prioritize tasks required.
Desired Skills:
- Previous marketing operations experience preferred.
- Previous fashion retail experience preferred.
About Diversified Systems
Founded in 1990, Diversified Systems is an award-winning Technology Services corporation providing all levels of IT project consulting services nationwide. DSI is headquartered in Columbus, Ohio with regional offices in the American Midwest and East Coast. We offer our consultants a number of flexible and competitive compensation benefit packages.
Diversified Systems is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations.
Diversity, Equity and Inclusion
DSI values authenticity and is committed to making sure our employees and partners are valued and respected. At DSI, we believe building a diverse culture is important because we know when people work together, we can achieve better results as a team. DSI realizes that everyone comes from various backgrounds. We celebrate these differences because our employees are our greatest asset as we strive to best meet the needs of those we serve. As part of our ongoing efforts, DSI is focused on advancing equality, diversity, and inclusion by setting high standards to continually evolve our culture. This includes but is not limited to recruiting, community involvement, client delivery, and career development.
