Role Overview
The Buyer Procurement is responsible for managing end-to-end sourcing and supply chain activities across assigned categories, ensuring optimal supplier selection, cost efficiency, quality, and timely delivery. This role plays a critical part in developing sourcing strategies, managing supplier relationships, and driving continuous improvement initiatives.
The ideal candidate brings strong expertise in SAP Ariba and/or advanced Microsoft Excel, along with proven experience in procurement analytics, contract negotiations, and stakeholder management.
Key Responsibilities
Strategic Sourcing & Supplier Management
- Lead end-to-end sourcing activities including RFx (RFP, RFQ, RFI), bid analysis, supplier evaluation, and final selection
- Develop and execute category sourcing strategies aligned with business objectives
- Identify and onboard preferred suppliers while managing long-term supplier relationships
- Conduct regular supplier reviews to evaluate performance, innovation, and cost optimization opportunities
- Visit suppliers (as required) to understand capabilities, production processes, and market trends
Procurement Operations
- Issue and manage purchase orders, ensuring accuracy in pricing, delivery timelines, and specifications
- Track supplier performance to ensure on-time delivery, quality compliance, and service levels
- Maintain procurement documentation, contracts, and supplier records in compliance with company policies
- Utilize SAP Ariba for sourcing, supplier lifecycle management, and procurement workflows
Cost Analysis & Optimization
- Perform advanced cost analysis using Excel (pivot tables, lookups, cost models, scenario analysis)
- Drive savings through total cost of ownership (TCO) analysis and strategic negotiations
- Develop pricing benchmarks and market intelligence insights
- Identify cost reduction opportunities across categories and implement savings initiatives
Stakeholder Collaboration
- Partner with internal departments to understand procurement needs and define sourcing solutions
- Present sourcing strategies, supplier recommendations, and cost-saving initiatives to stakeholders
- Act as a trusted advisor by providing data-driven insights and procurement expertise
- Support cross-functional initiatives and ensure alignment across departments
Contract Negotiation & Compliance
- Lead supplier negotiations leveraging multiple sourcing strategies (RFPs, competitive bidding, market testing)
- Ensure all contracts meet financial, legal, and operational requirements
- Monitor compliance with contractual obligations and procurement policies
- Maintain adherence to internal controls, audit standards, and company procedures
Process Improvement & Reporting
- Streamline procurement processes to improve efficiency and reduce cycle times
- Develop and maintain procurement dashboards and reports using Excel and system tools
- Support continuous improvement initiatives across sourcing and procurement operations
- Present regular performance updates to senior leadership
Category Management Scope
The Buyer will manage diverse procurement categories including, but not limited to:
Events & Guest Experience
- Gifting, trophies, dcor, party rentals (linens, tables, chairs, dinnerware)
- Guest experience supplies and event-related materials
- Promotional & Branded Items
- Logo merchandise, guest amenities, gift cards
- Marketing and event promotional items
Food & Beverage Disposables
- Branded packaging (cups, napkins, bags, boxes, stickers, etc.)
- Floral & Horticulture
- Flowers, plants, trees, landscaping materials
- Seasonal dcor and retail floral items
Retail & Specialty Items
- Seasonal merchandise, souvenirs (e.g., branded retail items)
- Office & Operational Supplies
- Office supplies, printer paper, operational consumables
- Safety & Security
- PPE, first aid equipment, safety supplies
- Crowd control equipment (barriers, stanchions), bicycles, material handling equipment
Qualifications
- Bachelor s degree in Supply Chain, Business Administration, Finance, or related field
- Master s degree preferred
Experience
- Minimum 5+ years of procurement, sourcing, or purchasing experience
- Proven experience managing multiple categories and supplier portfolios
- Experience in hospitality, retail, or large enterprise environments is a plus
Technical Skills
- Strong experience with SAP Ariba or similar procurement systems
- Advanced Microsoft Excel skills (pivot tables, VLOOKUP/XLOOKUP, data modeling, dashboards)
- Proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook)
Core Competencies
- Strategic thinking and analytical problem-solving
- Strong negotiation and influencing skills
- Excellent stakeholder management and communication
- Financial and cost management expertise
- Ability to manage multiple priorities in a fast-paced environment
- Detail-oriented with strong organizational skills
Additional Requirements
- Must be at least 21 years of age
- Ability to work flexible schedules including nights, weekends, and holidays (as needed)
- Must meet all employment eligibility and compliance requirements
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