Adminsitrative Assistant

6 months contract to hire role | 5 days onsite in Holbrook, NY, 11741

Key Notes: 1-3 years of experience . 6 months contract to hire role and 5 days onsite per week. Backfilling this role. No option for remote. Entry level admin role, typing, scanning, mail intake, order intake, data entry, detail oriented who can come FTE after 6 months. This person will mailing the boxes up the street to UPS, FedEx before 05:00 PM EST.. Interviews would be virtual. 2 rounds. Work hours 08:30 to 05:00 or 09:00 to 05:30 PM ET. Salary conversion is negotiable. Own vehicle is needed. Bilingual would be helpful not a must have. 

The manager is looking for candidates with some knowledge or experience in the mortgage, banking, or title industry who can assist with preparing and sending uninsured property reports.

Responsibilities include but are not limited to:
• Open, sort, and distribute incoming correspondence, including Email, faxes and mail.
• Type letters, memos, and other correspondence as required.
• Maintain payroll and attendance records for the department or for assigned staff.
• Perform reporting tasks as assigned by management.
• Greet visitors to Department and determine whether they should be given access to specific individuals.
• Prepare responses to departmental correspondence containing routine inquiries.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work, file and retrieve documents, records and reports.
• Prepare agendas, take meeting minutes and make arrangements for meetings.
• Make travel arrangements, as needed.
• May conduct research, compile data, and prepare basic papers for consideration and presentation by supervisor.
• Maintain supervisor's schedule by coordinating and scheduling meetings.
• Prepare Concur invoices, reports, presentations, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
• Act as liaison with those both inside and outside the company relating to administrative issues.

Required Skills:
• Knowledge of principles and practices of basic office management and organization.
• Ability to maintain confidentiality.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Must have good verbal, written and interpersonal communication skills.
• Excellent phone and customer service skills.
• Must be detail oriented.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Intermediate PC skills. Proficient in Microsoft Office applications Word, Excel, Outlook
• Ability to handle multiple tasks simultaneously

Required Experience:
• High School Diploma or GED and a minimum of 1- 3 years' administrative experience.