Under broad supervision from the State Registrar, the program manager will plan, coordinate, organize, and assess the development and implementation of data modernization projects within the State Office of Vital Records.
The program manager will develop and implement data quality policies, procedures, and processes in addition to supporting functional and technological advancements of records maintenance, retention, delivery, and quality. The program manager will also assist in modernizing the Vital Records legacy system with FHIR standards.
Job Duties and Responsibilities (overall tasks and expectations of the position):
Assists with and coordinates the development and execution of program goals, objectives, and scope to ensure alignment with the State Office of Vital Records strategic vision.
Assesses the allocation of resources across multiple projects to develop challenging but achievable project schedules.
Collaborate with senior leadership to prioritize projects.
Identifies and assigns tasks, activities, and milestones to office staff.
Identifies, assesses, and analyzes risks and issues that could impact program delivery and develops mitigation plans for known risks and issues.
Communicates project and program progress to stakeholders, to include all levels of staff up to senior leadership.
Oversees multiple projects to include meeting facilitation, project coordination, progress reporting, performance, and budget management.
Uses transparent communication and proven processes to foster a collaborative environment.
Executes best practices and project management standards to support the development of a program portfolio.
Creates documentation to support all program management efforts.
Minimum Qualifications (based on the job code):
College degree in business management, public health administration, or a related degree that supports successful execution of the job responsibilities OR 10 years experience working with a combination of skills and experience that supports the successful execution of the job responsibilities OR any other combination of education and professional experience that provides the requisite knowledge, skills, and ability to successfully perform the job.
Certified project management professional
At least 5 years experience managing a portfolio of at least 7 projects
Experience implementing FHIR standards
Experience implementing application programming interfaces (APIs)
Knowledge of public health data
5+ years' experience performing in a project management role overseeing IT projects
Experience working in a State Government environment deploying or maintaining IT systems
Experience with Response for Proposal/Request for Information analysis and response
5+ years documenting systems, standard operating procedures, and/or governance documentation related to IT systems
3+ years' experience business process improvements and performance business analysis
Additional competencies
Ability to consistently deliver results
Solves complex problems and drives action across the organization
Ability to clearly define system requirements
Strong written and verbal communication skills
Experience writing/interpreting business requirements documents and design documents
Highly organized, effective prioritization skills
Strong analytical abilities
Other Information (various scheduling options, standard office hours, travel required, etc.):
The candidate selected for this position will not be required to travel
The candidate selected for this position is expected to complete an 8-hour workday within the hours of 8:00am 5:00pm.
The candidate selected for this position must work in-office for two months prior to working a hybrid schedule
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