Administrative Assistant II

Job Title: Administrative Assistant II
Location: Los Angeles, CA
Work Mode: Hybrid
Employment Type: Contract
Travel Required: No
Interview Mode: Video Only

Job Description

We are seeking an Administrative Assistant II to provide high-level administrative and operational support. This role will assist with data gathering and reporting, travel and expense processing, budgeting support, procurement coordination, contract compliance tracking, training coordination, and Board committee meeting support. The ideal candidate will be highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Research, gather, review, and analyze data; prepare summaries and assist with surveys, studies, and reports.

• Prepare office correspondence; develop/revise internal forms; create charts and graphs.

• Review, process, and track travel authorizations and expense reimbursements; make travel arrangements and prepare expense reports.

• Support preparation and coordination of annual budget documents.

• Assist with procurement activities including reviewing requisitions/scopes of work, identifying suppliers, comparing quotes, negotiating terms, and awarding non-bid contracts.

• Support scope of work/specification preparation, job walks, informal bid review, and contract compliance monitoring.

• Review and process payment requests.

• Assist with record retention, asset tracking, and salvage duties as needed.

• Act as Training Coordinator when assigned: process training requests, schedule/register employees, track enrollment, and maintain training records.

• Provide support for Board committee meetings including transcription, minutes preparation, and coordinating Board letters for posting.

• Perform other related administrative duties as assigned.

Minimum Qualifications

Education & Experience (any one of the following):

• High School Diploma / GED + 5 years relevant experience, OR

• Associate s Degree + 3 years relevant experience, OR

• Bachelor s Degree + 1 year relevant experience, OR

• 2 years as an Administrative Assistant I

Required Knowledge

• Administrative procedures and office systems

• Data collection methods, report preparation, and basic analysis/research

• Basic budgeting concepts

• Current office technology and equipment

Required Skills & Abilities

• Strong math skills with speed and accuracy

• Ability to apply business policies and procedures

• Independent judgment, discretion, and problem-solving ability

• Strong prioritization and multitasking skills

• Excellent verbal and written communication

• Ability to work independently and collaboratively

• Proficiency using computers and common office applications