Administrative Assistant

Employment Type: Contract to Hire - W2

Duration: 1-month to start; transition to full-time after a month

Work Model: 100% On-site in Irvine, CA; 40 hours per week

Position Summary:

The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests, and performing clerical functions. A typical administrative assistant serves as an information and communication manager for an office.

Job Responsibilities:

• Perform general office duties, including ordering supplies, maintaining records management systems, and performing basic bookkeeping.
• Prepare invoices, reports, memos, letters, financial statements, and other documents.
• File and retrieve corporate documents, records, and reports.
• Open, sort, and distribute incoming correspondence, including faxes and emails.
• Prepare responses to correspondence containing routing inquiries.

Skills Required:

• Verbal and written communication skills, multi-tasking, customer service skills, and interpersonal skills.
• Ability to work independently and manage one s time.
• Ability to keep information organized and confidential.
• Previous experience with computer applications, such as Microsoft Word, Excel, and PowerPoint.

Education Required:

• High school diploma or GED required.

Experience Required:

• 3 - 4 years of experience required.

Additional Information:

• This position offers the opportunity for conversion to full-time after the successful completion of one month.