Administrative Assistant

Title - Administrative Support
Client - Federal 
Location - San Diego, CA


 Qualifications
Minimum/General Experience: Requires an associate’s degree or a minimum of 6 years ofrelevant experience and training. Relevant experience, qualifications and skills must include, atminimum:
1. Ability to effectively communicate with diverse groups of people;
2. Ability to work independently with projects being completed with a minimum ofsupervision
;3. Ability to manage projects involving many people, tracking, and maintaining a schedule;
4. Demonstrated ability of superior communication skills with all levels of staff and affiliatesin order to interface with contacts, participate in meetings, obtain cooperation andcoordination, and plan and execute various administrative functions;
5. Prior office management experience that includes advanced knowledge of office policiesand procedures
;6. Proficiency in use of Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint),Adobe Acrobat and Google (docs, sheets, presentations, forms)
7. Directly applicable experience with duties such as; assisting in the preparation ofplanning documents and other information for inclusion in routine or special programreports, maintaining a system that ensures follow-up of correspondence and data calls,monitoring the status of actions and providing additional information when necessary,receiving visitors and telephone calls, screening calls by determining the nature andpurpose of the call, and referring calls and individuals appropriately, maintaining dailycalendars, making appointments and arranging meetings
;8. Ability to determine point of contact for information needed and ensures information is ina form that is useful to the OMID Director, Project Manager and Team Leads;
9. Prior experience within the 6-year minimum performing, managing and implementingadministrative and office operations (such as that of an Office Manager). Work includingthe review of outgoing correspondence for proper grammar, spelling, punctuation andcompliance with established policy and style-guide; planning and organizing priorities tomanage office workload; monitoring and tracking document flow within the office;coordinating conferences and/or meetings; screening and handling telephone calls andhigh-level visitors;
10. Proven skill maintaining an events calendar and independently integrating computersoftware to generate office products (spreadsheets, reports, documents and forms);
11. Must have advanced knowledge of Homeland Security Policy Directive-12 (HSPD-12)and its requirements;
12. Ability to learn and use a variety of automated systems to perform administrative taskssuch as personnel coordination, visitor tracking systems (Badgepass), shipping systems(FedEx, UPS, etc);
13. Skilled in interpreting and translating policies of the SWSFC and/or OMID and relays toindividuals to assist with day-to-day administrative management problems;
14. A valid driver’s license is required for assistance with GOV maintenance tasks.