System Analyst - Workday HCM & Payroll

Ranked #1 for Safety, Quality and Patient Satisfaction, Jupiter Medical Center is the leading destination for world-class health care in Palm Beach County and the greater Treasure Coast.

Outstanding physicians, state-of-the-art facilities, innovative techniques and a commitment to serving the community enables Jupiter Medical Center to meet a broad range of patient needs. Jupiter Medical Center is the only hospital in Palm Beach, Martin, St. Lucie and Indian River counties to receive a 4-star quality and safety rating from the Centers for Medicare & Medicaid Services (CMS).

Education

• Bachelor's degree in Human Resources, Information Systems, Business, or a related field (or equivalent experience)

Experience / Qualifications

Required Qualifications

• 2+ years of hands-on Workday experience supporting HCM and Payroll
• Strong expertise in Workday Time Tracking and payroll-related configuration
• In-depth understanding of payroll operations, time and attendance, and regulatory compliance
• Proven ability to troubleshoot complex system and data issues

Key Skills & Competencies

• Advanced Workday functional expertise
• Strong analytical and problem-solving skills
• Ability to translate business requirements into system solutions
• Excellent communication and stakeholder partnership skills
• Self-directed with the ability to manage priorities and lead initiatives

Preferred Qualifications

• Workday certifications (HCM, Payroll, Time Tracking)
• Experience supporting multi-state or complex payroll environments
• Familiarity with Workday Advanced Reporting, Prism, and integrations (EIBs, Studio)
• Experience leading Workday implementations or major enhancements

Position Summary

The Workday HCM / Payroll Analyst is responsible for the strategic administration, configuration, and optimization of Workday HCM, Payroll, and Time & Attendance modules. This role serves as a trusted advisor to HR, Payroll, Finance, and Operations, ensuring accurate employee data, compliant payroll processing, and scalable workforce management solutions. The analyst leads system enhancements, supports complex business requirements, and drives continuous improvement across HR and payroll processes.

Payroll Operations & Compliance

• Support end-to-end payroll processing, including audits, reconciliations, and post-payroll validation
• Ensure payroll accuracy and compliance with federal, state, and local regulations, including tax, wage and hour, and reporting requirements
• Maintain and audit employee lifecycle data affecting payroll (hires, job changes, compensation, terminations, leaves of absence)
• Partner with Payroll leadership to resolve escalated issues and implement process improvements

Time & Attendance Management

• Administer and optimize Workday Time Tracking and Time & Attendance functionality, including time calculation rules, schedules, and eligibility
• Configure and maintain time-related business processes, validations, approvals, and exception handling
• Support complex time scenarios such as overtime, shift differentials, premium pay, on-call rules, and holiday pay
• Monitor and resolve time entry discrepancies and exceptions to ensure payroll readiness and accuracy
• Ensure compliance with FLSA and applicable state and local labor laws, including meal and rest break requirements
• Support time tracking for diverse employee populations (hourly, salaried, multi-location)
• Manage and support integrations between Workday and third-party time clocks or workforce management systems
• Develop and maintain time and attendance reports and dashboards for Payroll, HR, and Operations leaders
• Provide training and guidance to managers and employees on time entry, approvals, and self-service functionality

Reporting, Analytics & Data Integrity

• Design, build, and maintain Workday reports, dashboards, and calculated fields to support HR, Payroll, Finance, and leadership
• Perform data audits and validation to ensure consistency across Workday and downstream systems
• Provide ad hoc analysis and insights to support workforce planning, labor cost management, and operational decision-making

Process Improvement & Strategic Enablement

• Partner with HR, Payroll, and Operations to streamline processes and improve system usability and efficiency
• Identify opportunities for automation, standardization, and scalability within Workday
• Lead or support Workday enhancements, implementations, and optimization initiatives
• Create and maintain system documentation, configuration guides, and standard operating procedures

Integrations & Data Management

• Support, monitor, and troubleshoot integrations between Workday and third-party systems (time, benefits, finance, tax vendors)
• Perform data loads and mass updates using EIBs and other Workday tools

• Collaborate with IT and vendors on integration design, testing, and ongoing support
• Performs other duties as assigned.

Team Member Competencies

Establishing Relationships

Builds effective networks, working relationships, and alliances in order to collaborate effectively within department and organization. Can relate to all kinds of people regardless of background; find topics and common interests that can be used to build rapport with others.

Peer Support

Provides guidance and feedback to help others strengthen knowledge/skills needed to accomplish tasks, solve problems, and perform effectively within the team.

Inspiring and Motivating Others

Fosters commitment and cohesiveness by facilitating cooperation and working as a team within the organization toward goal accomplishments. Work well with others, build consensus, and ensure cooperation to complete tasks and positive workflow.

Demonstrating Emotional Intelligence

Exercises self-leadership, self-awareness, and self-regulation; manages emotions so that they are expressed appropriately; leads others by showcasing adaptability, empathy, and social skills.

Acting with Integrity

Interacts with others in a way that is seen as direct and truthful; ensures confidence in individual and organizational motives and representations. Acts in a way that is consistent with personal and organizational values by keeping confidence, promises, and commitments. Clearly states goals and beliefs; informs people of their true intentions, does what they say they will do; follows through on commitments.

Being a Champion for Change and Innovation

Supports people in their efforts to try new things. Things creatively, generates novel and valuable ideas and uses these ideas to develop new or improved processes. Accepts new ways of doing things and adapts to change.

Communicating Effectively

Speaks and writes clearly, conveys information in a concise, organized, and logical manner. Is adept at tailoring the message to fit the interests and needs of the audience. Listens attentively and exercises tact, discretion, and diplomacy when interacting with members of the department and organization.

Promoting Diversity and Inclusion

Treats all people with dignity and respect. Demonstrates an open-minded approach to understanding people regardless of their gender, age, race, national origin, religion, ethnicity, disability status, or other characteristics. Challenges bias and intolerance. Develops all-inclusive groups in the realms of social interaction and communication. Shows respect for the beliefs of others; encourages and promotes practices that support cultural diversity; discourages behaviors or practices that may be perceived as unfair, biased, or critical toward people with certain backgrounds.

Physical Requirements

Requires sitting for long periods of time, use of computer and other telecommunication devices. Must be able to work in a stressful environment, work independently, and be capable of critical thinking, making sound decisions, detail oriented, alert, and self-motivated.

Threshold Requirements

• These threshold requirements are required and completed yearly basis.
  • Annual Joint Commission mandatory education requirements, in-service and health requirements including attendance at new employee orientation.
  • TB/PPD Surveillance Program.
  • Maintenance of required professional licensing and/or certification(s).

This is not necessarily an extensive list of all responsibilities, skills, duties, requirements, or working conditions associates with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or require that other or different tasks be performed when circumstances change (i.e., emergencies, changes in personnel, workload, rush jobs or technical developments). I have reviewed these job requirements and verify that I can perform all essential functions of this position.