Administrative Assistant IV [C]

Job#: 3039576

Job Description:
Administrative Assistant IV

Location: Anchorage, Alaska (Onsite)

Schedule: 9/80. M-Th Onsite, Friday Remote

Length: 12+ Month W2 Contract

Role Overview

Our client is seeking an Administrative Assistant for their Alaska Digital Technology and Capital Projects teams. This role involves performing a variety of office and functional support duties, including meeting scheduling, reporting, onboarding support, and maintaining records. The position supports a large group and requires a personable, adaptable, and proactive individual with strong organizational skills who can interact well with leadership and manage tasks with minimal direction.

Key Responsibilities

• Manage managers' calendars to ensure time is used effectively, including scheduling appointments with internal and external personnel.
• Coordinate travel arrangements, understanding trip purposes, corporate travel policies, and international travel requirements.
• Proactively anticipate needs and assist in meeting plans and objectives across several time zones.
• Perform SAP Security Coordinator duties, including access requests, monitoring, and troubleshooting.
• Coordinate office and administrative support, such as filtering email, answering phones, managing visitor arrangements, and processing expense reports and invoices.
• Manage office supplies, office moves, North Slope travel coordination, and mail distribution.
• Assist with weekly report documentation, meeting scheduling, and preparing presentation materials.
• Prepare and maintain onboarding materials for new employees.
• Coordinate logistics and hospitality for external visitors.
• Provide back-up coverage for other Administrative Assistants and SAP Security Coordinators.

Required Qualifications

Experience: 5+ years of experience as an administrative assistant.

Technical Skills: Intermediate proficiency in Word, Excel, Outlook, and PowerPoint.

Authorization: Must be legally authorized to work in the United States on a full-time basis for anyone other than the current employer.

Preferred Qualifications

• 3+ years of direct administrative support for Digital Technology/IT and/or Capital Projects teams.
• 3+ years of experience organizing, prioritizing, and multitasking under tight timelines with limited direction.
• 1+ years of experience handling confidential information with discretion.
• Basic knowledge of SAP.
• Demonstrated ability to build positive relationships, seek collaboration, and drive positive performance.
• Resourcefulness, flexibility, and a positive attitude toward change and continuous improvement.

Compensation & Benefits

The pay rate for this position is between $25 and $30 an hour.

We are an equal opportunity employer and welcome applications from all qualified candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Apex uses a virtual recruiter as part of the application process. Click for more details.

If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Benefits Department at or

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. Click for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at or . Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

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