Project Coordinator - HCM/Workday

Qualifications:
TRUE JOB TITLE: Contract PMO Coordinator – HR Transformation (Workday HCM)
Required Qualifications

• 1–3+ years of experience in project coordination, PMO support, or administrative project support
• Exposure to project environments (corporate, consulting, or internship experience)
• Basic understanding of project tracking concepts (tasks, timelines, action items, dependencies)
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple tasks and follow through consistently
• Experience using JIRA or similar project tracking tools
• Proficiency in Microsoft Excel and PowerPoint
• Experience with collaboration tools such as Slack and SharePoint

Preferred Qualifications

• Exposure to HR, HRIS, or HCM-related projects
• Familiarity with Workday, SuccessFactors, or similar systems
• Experience supporting User Acceptance Testing (UAT) or project testing activities

Responsibilities:
Position Summary
We are seeking a Contract PMO Coordinator to support the HR workstream of a Workday HCM implementation. This role will provide hands-on coordination, tracking, and administrative support to the HR Project Manager and broader HR project team.
This is a highly execution-focused role responsible for keeping project activities organized, documented, and on track. The ideal candidate is detail-oriented, responsive, and comfortable working in a fast-paced, cross-functional environment.

Key Responsibilities
Project Coordination & Tracking

• Maintain and update project tracking tools, including RAID logs (Risks, Actions, Issues, Dependencies) and action trackers
• Track deliverables, deadlines, and dependencies across HR functional teams (Payroll, Benefits, Talent, etc.)
• Follow up with stakeholders to collect updates and ensure timely completion of assigned tasks
• Ensure project information is accurate, current, and consistently maintained
• Meeting & Documentation Support
• Schedule and coordinate project meetings across multiple stakeholders
• Prepare meeting agendas and materials
• Capture clear and concise meeting notes, decisions, and action items
• Distribute meeting outputs and track follow-ups
• Tools & Communication
• Update and manage tasks in JIRA Work Management (JWM) or similar tools
• Use Slack as the primary platform for team communication, reminders, and coordination
• Maintain organized documentation in SharePoint or shared repositories
• Support preparation of status reports and presentations using Excel and PowerPoint
• Testing & Implementation Support
• Assist with User Acceptance Testing (UAT) coordination, including tracking test progress and consolidating updates
• Support data collection and tracking for key implementation activities
• Help maintain documentation related to processes, requirements, and decisions