Executive Assistant II

RESPONSIBILITIES:
Kforce's client is seeking a highly skilled Executive Assistant II to join our People Experience Division. This hybrid position requires on-site presence in the Newport Beach, CA office for at least four days each week and reports to the SVP, Global Head of HR Operations.

Summary:
In this role, you will provide comprehensive administrative and technical support to approximately 5-7 senior leaders and their teams, playing a pivotal part in organizational efficiency and success.

Key Responsibilities:
* Anticipate the needs of the assigned senior leadership team and ensure leaders are fully prepared with necessary materials and information to respond to demanding schedules and business requirements
* Develop a strong understanding of the general responsibilities of supported senior leaders and their teams to facilitate informed decision-making
* Proactively manage assigned calendars, responding promptly and efficiently to changes in schedules
* Coordinate and oversee all aspects of travel planning, considering the full impact of each trip and making recommendations as needed
* Support the preparation and execution of full team meetings, including room logistics, technical setup, agenda creation and finalization, and communication with participants
* Work independently with limited guidance, anticipating executive and team requirements and offering suitable solutions and options as situations arise
* Maintain strict attention to detail in written materials, supporting document preparation for senior leaders and Board-level presentations
* Assist in planning and coordinating events such as meetings, conferences, and team gatherings
* Prepare and submit expense reports in compliance with company policies and procedures
* Utilize advanced skills in Microsoft Word and PowerPoint to create polished presentations for senior leadership
* Demonstrate flexibility in scheduling to support in-person work requirements as needed

REQUIREMENTS:
* Minimum of 5 years of administrative experience supporting multiple senior executives
* Demonstrated proactive initiative and strong problem-solving abilities
* Capable of receiving initial direction and independently completing work with minimal supervision
* Responsive and attentive to the needs of both the team and clients
* Exhibit a customer service-oriented mindset, always maintaining a positive and professional attitude
* Ability to champion operational effectiveness and best practices, including identifying opportunities to streamline, halt, or automate processes for both administrative staff and supported personnel
* Approachable, professional, and self-motivated, with a positive, collaborative, and can-do team player attitude
* Ability to make decisions related to planning, organizing, and scheduling work with limited supervision
* Excellent organizational and prioritization skills, with the ability to manage multiple tasks, think independently, maintain confidentiality, exercise discretion, and adapt quickly to changes and time-sensitive projects
* Exceptional creative problem-solving and administrative abilities to manage complex situations, including resolving administrative conflicts as necessary
* Extremely detail-oriented and capable of exercising sound judgment in all tasks
* Strong oral and written communication skills, and the ability to work effectively with individuals at all organizational levels, including coordinating across departments
* Advanced proficiency with Microsoft Office 360 applications (Excel, PowerPoint, Teams, and Outlook)
* Preferred experience in facilitating virtual meetings

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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