Engineering Administrative Assistant

Miami, FL, US • Posted 30+ days ago • Updated 2 hours ago

Full Time

On-site

Fitment

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Job Details

Skills

Aviation
Attention To Detail
Critical Thinking
Communication
Administrative Support
Documentation
Procurement
Budget
Finance
Credit Cards
Invoices
Accounts Receivable
Professional Development
Collaboration
Management
UPS
Filing
Writing
Microsoft Excel
Microsoft Outlook
Program Management
Mentorship
Insurance
Life Insurance

Summary

Engineering Administrative Assistant

Department: Transportation

Employment Type: Full Time

Location: Miami, FL

Description

Talbert, Bright & Ellington, Inc. (TBE) is a full-service, professional aviation engineering firm focused on the planning, design, and construction for airports in North Carolina, South Carolina, Virginia and Florida. Headquartered in Charlotte, North Carolina for over 28 years, TBE employs more than 90 professionals.

TBE is seeking an Engineering Administrative Assistant in South Florida.
The primary function of this role will be to work closely with our team of project managers and administrative staff supporting daily tasks related to airport planning, design and construction projects. In addition, this position will process grant awards, monitor project funds to ensure that projects are on schedule financially, maintain and review reimbursement reports, and submit final information for payment. This individual must be detail-oriented, have critical thinking skills, have clear and concise communication skills, both verbal and written, be a team player, and be deadline-oriented.

Must be able to work on-site in our Miami office five days per week.

Key Responsibilities

Provide administrative support to the Executives, Engineers, and other office personnel.
Maintain interoffice spreadsheets, emails, contact information, and other documentation related to processing activities.
Assist with the procurement of state and federal grants.
Assist Project Managers with the financial administration of federal and state grants.
Update grant spreadsheets with project expenses, coordinating with state/federal agencies or project managers.
Prepare grant budgets, reimbursement requests, and other financial paperwork.
Maintain appropriate grant files while adhering to each grant's guidelines, policies, and conditions.

Skills, Knowledge and Expertise

Assist with processing monthly credit card reports, processing weekly invoices, balancing local cash account and petty cash fund, and receiving Accounts Receivables.
Assist with professional development registrations, travel, and accommodations at professional development events.
Assist with setting up internal/external catered events and providing coordination assistance to said events.
Assist with answering phones, greeting clients and vendors, and directing them to the appropriate person.
Ship to clients and consultants as needed contracts to obtain signature via UPS or FedEx.
Obtaining documents required by contracts, such as, but not limited to, proof of insurance.
Update company resources with clients, vendors, and acquaintances as needed.
Assist with the filing and sending of documents to prospective clients.
Assist with the processing of incoming and outgoing mail.
Other duties as assigned.

Qualifications:

Good writing and verbal communicative skills
Strong computer skills with experience in Word, Excel, Outlook
Requires a high school diploma or its equivalent with at least 5 years of experience in the field or in a related area Associates Degree in closely related field strongly preferred
Position requires minimum of 40 hours a week in the office with possibility of overtime.
Valid driver's license with approved/acceptable driving history required.

We Offer

Excellent compensation package
Outstanding holiday and paid-time-off programs
401(k) Plan and Match
Career Path Development Program (Management & Technical Career Tracks)
Mentorship Program
Tuition Reimbursement
Competitive health and dental insurance premiums
Variety of voluntary benefit options
Short-Term Disability/Long-Term Disability
Company-furnished life insurance
Employee Assistant Program (EAP)
Flexible Spending Account
and More

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.

Dice Id: 91165870
Position Id: 5c1d4c675dc638f18d24c252247b86ef
Posted 30+ days ago

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