Administrative Assistant

Job Title: Administrative Assistant
Location: Austin, TX (Onsite)
Duration: Long-Term Contract

Job Description:

We are seeking an experienced and highly organized Administrative Assistant to support senior leadership in a fast-paced, complex global environment. This role requires strong communication skills, adaptability, and the ability to manage competing priorities with professionalism and efficiency.

The Administrative Assistant will also serve as a backup to an Executive Assistant, ensuring seamless support during high-demand periods. This position requires regular onsite presence in Austin, TX.

Key Responsibilities:

• Provide high-level administrative support to senior leaders and executives
• Manage complex, frequently changing calendars across multiple time zones
• Coordinate meetings, prepare agendas, and track follow-ups/action items
• Arrange domestic and international travel, including itineraries and logistics
• Prepare and manage executive expense reports with accuracy and compliance
• Anticipate business needs and proactively adjust schedules and priorities
• Act as a backup to Executive Assistants as needed
• Handle confidential and sensitive information with discretion
• Build strong relationships with stakeholders across global teams
• Support internal communications, reporting, and special projects

Required Qualifications:

• 5+ years of experience as an Administrative Assistant or Executive Assistant
• Experience supporting senior leadership in fast-paced, global environments
• Strong organizational, multitasking, and time management skills
• Excellent written and verbal communication skills
• Ability to manage competing priorities with high attention to detail
• Strong interpersonal skills and ability to work cross-functionally
• Ability to work independently with sound judgment

Technical Skills:

• Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint)
• Experience with calendar management, travel coordination, and expense reporting tools
• Familiarity with Microsoft Copilot or AI productivity tools is a plus

Additional Details:

• Onsite role candidates must be willing to work from Austin, TX
• Strong preference for candidates with experience in global or matrixed organizations