Executive Assistant, Technology

Dynamic Systems, A Quanta Services Company (NYSE: PWR), is seeking a proactive, highly organized Executive Assistant to support the technology division at our Buda, TX office. Reporting directly to the Sr. Vice President of Enterprise Technology, this role serves as the operational hub across four teams: Information Technology, IT Compliance, Corporate Training, and VDC (Virtual Design & Construction).

You will be the go-to person who keeps these teams running smoothly - managing complex schedules, coordinating travel and events, supporting recruiting efforts, and keeping cross-team projects on track using our Atlassian toolset.

This is a high-visibility, in-office role ideal for someone who thrives in a fast-paced, collaborative environment and takes pride in being the person others can count on to get things done.

Key Responsibilities

Calendar & Meeting Management

Manage complex, multi-stakeholder calendars for senior technology leaders

Prioritize and schedule internal and external meetings, ensuring optimal use of leadership time

Prepare meeting agendas, capture action items, and track follow-through

Travel Coordination

Arrange travel including flights, hotels, and ground transportation

Prepare detailed itineraries and manage last-minute changes with composure

Jira & IT Ticketing

Work within Jira as Dynamic Systems' primary IT ticketing system for tracking requests, issues, and projects across the technology division

Assist with ticket entry, routing, status updates, and follow-up to ensure timely resolution

Support reporting and visibility efforts by helping maintain accurate ticket data and queue hygiene

Event & Offsite Planning - Assist with

Plan and execute team offsites, workshops, and on-site events end-to-end

Coordinate logistics including venue selection, catering, AV, and attendee communication

Manage vendor relationships and ensure events stay within budget

Recruiting Coordination

Partner with hiring managers and recruiting to schedule interviews across multiple time zones

Serve as a point of contact for candidates, ensuring a smooth and professional experience

Support offer logistics and onboarding coordination for new technology team hires

Purchasing Support

Assist the IT Purchasing Specialist with placing orders, tracking order status, material receiving, and resolving delivery or fulfillment issues

Assist with administering the company's Amazon Business account, including managing users, processing purchases, and reconciling orders

Finance & Expense Administration

Submit and reconcile expense reports accurately and on time on behalf of supported leaders

Assist as needed with corporate credit card reconciliations for Technology Leaders across IT, IT Compliance, Corporate Training, and VDC teams

Qualifications

Required

3-5 years of experience as an Executive Assistant or in a senior administrative support role

Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)

Exceptional organizational skills and ability to manage multiple competing priorities

Strong written and verbal communication skills with a professional, polished presence

Demonstrated ability to exercise sound judgment and handle confidential information with discretion

Preferred

Prior experience supporting technology or IT teams

Familiarity with Jira or similar IT ticketing/service management platforms

Experience coordinating high-volume recruiting pipelines

What We Offer

A high-impact role at the center of Dynamic Systems' technology department - supporting IT, IT Compliance, Corporate Training, and VDC

The stability and resources of Quanta Services, a Fortune 500 company (NYSE: PWR), with the close-knit culture of a dynamic local team in Buda, TX

Competitive salary and benefits package

Opportunity for growth and expanded scope as the technology team scales

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