Mid‑Level Recruiter & HR Administrator

Role Summary

Seeking a proactive Mid‑Level Recruiter & HR Administrator to manage full‑cycle recruiting and day‑to‑day HR administration. This role owns sourcing, screening, selection and onboarding of talent, coordinates pre‑employment checks (drug screens, background verifications), manages candidate timesheet processes and acts as a liaison with payroll, and supports company events (recruitment events and social gatherings). Ideal candidate is organized, customer-service oriented, and comfortable working across hiring managers, candidates and payroll.

Key Responsibilities

●     Candidate onboarding: conduct new hire orientation, collect and process ATS records, ensure smooth first‑day logistics.

●     Pre‑employment checks: coordinate and track drug screens, criminal/background checks, employment and education verifications; follow compliance and confidentiality best practices.

●     Timesheet management: work with candidates and contractors to ensure accurate submission of timesheets, resolve discrepancies, and escalate issues when needed.

●     Payroll liaison: coordinate with payroll to clarify candidate pay questions, mediate disputes, and provide required documentation to support payroll processing.

●     Full‑cycle recruiting: write job descriptions, source candidates (job boards, LinkedIn, referrals), screen/resume review, schedule and conduct interviews, coordinate hiring decisions and extend offers.

●     Events coordination: plan and execute recruitment events, interview days, and company social events (e.g., spring social, recruitment social, monthly birthdays and anniversaries); manage vendors, venues, invitations and budgets as assigned.

●     Stakeholder communication: partner with hiring managers to understand requirements, provide regular status updates, and improve candidate experience.

Qualifications

●     3 years of recruiting and HR administrative experience (corporate or agency).

●     Familiarity with drug screening and background verification processes and vendors.

●     Experience working with payroll teams and timesheet processes.

●     Comfortable coordinating events and multiple administrative tasks.

●     Proficiency with ATS (Taleo) and MS Office

●     Strong organizational, interpersonal and communication skills.

●     High attention to detail, confidentiality and ability to manage competing priorities.