Grant- Federal Purchasing Compliance Lead

Indotronix is seeking a Grant- Federal Purchasing Compliance Lead, Remote in the client’s territories or Washington DC, for our direct client

Position:  Grant- Federal Purchasing Compliance Lead

Location: Remote (must reside within Client’s operational territory) or the Washington DC area

Duration: 12 Months

Travel is not expected for this position, but there could be an opportunity of less than 5%.

Job Summary:
The Grant Consultant Principal – Federal Purchasing Compliance Lead serves as the client’s subject matter expert for all purchasing-related compliance requirements tied to federally funded grants and DOE Energy Dominance Financing (EDF) loans. This includes oversight of the Cargo Preference Act (CPA) for DOE loans, Build America, Buy America (BABA) requirements for grants, and ensuring all federal flowdown provisions are incorporated into grant and loan-related vendor contracts.
The role works in close coordination with the  Cient’s Procurement team to ensure all purchasing activities, contract language, vendor documentation, and compliance submissions meet federal standards. This position is essential to safeguarding Cient’s eligibility for federal funding and ensuring audit-ready documentation across all federally supported projects.

Key Responsibilities:
Purchasing Compliance Oversight:
• Lead  Client’s compliance program for all federal purchasing requirements, including CPA, BABA, and federal flowdown clauses.
• Monitor federal regulations and guidance; update internal processes and documentation as requirements evolve.
• Serve as  Cient’s primary point of contact for DOE and other federal agencies on purchasing compliance matters.
• Coordinate with Cient’s Procurement to ensure compliance requirements are embedded in all purchasing workflows.
Contract & Procurement Coordination
• Partner closely with the Cient’s Procurement team to ensure all vendor contracts include the correct federal flowdown language, BABA requirements, and CPA provisions.
• Provide compliance guidance during contract drafting, negotiation, and purchase requisition development.
• Review vendor documentation and certifications to validate compliance prior to contract execution.
• Ensure Procurement has the information, templates, and guidance needed to execute compliance requirements accurately and consistently.

Cargo Preference Act (CPA) Management:
• Oversee all CPA compliance activities for DOE-funded projects, including vessel availability verification, documentation review, and variance requests.
• Coordinate with contractors and cargo management system administrators to ensure accurate and timely submission of shipping documentation.
• Lead the implementation and ongoing management of Cient’s cargo compliance tracking system.
• Work with Procurement to ensure shipping-related purchasing aligns with CPA requirements.

BABA Compliance Oversight:
• Ensure all BABA documentation—including manufacturing location, domestic content certifications, and component level breakdowns—is collected, validated, and stored.
• Support Procurement and project teams in interpreting BABA requirements and assessing vendor eligibility.
• Track and manage any BABA waivers or exceptions.
• Collaborate with Procurement to ensure BABA requirements are reflected in sourcing decisions and contract language.

Federal Flowdown Management:
• Maintain the full library of federal flowdown clauses applicable to Cient’s  grants and loans.
• Ensure flowdowns are consistently applied across all vendor agreements and subcontracts.
• Provide training and guidance to internal teams on flowdown requirements and implications.
• Partner with Procurement to ensure flowdowns are executed correctly across all purchasing activities.

Documentation, Reporting & Audit Support:
• Maintain complete, audit ready documentation for CPA, BABA, and flowdown compliance across all federally funded projects.
• Prepare periodic compliance summaries for internal leadership and federal stakeholders.
• Support DOE and federal audits, inquiries, and reporting requirements.
Internal Workforce & Vendor Support
• Train internal teams and external contractors on federal purchasing compliance requirements.
• Serve as the primary resource for resolving compliance questions, documentation issues, and system errors.
• Coordinate cross functional workflows to ensure timely and accurate compliance submissions.

Qualifications:
Required Skills:
• Bachelor’s degree in Business, Supply Chain, Project Management, Political Science, or related field (or equivalent experience).
• 7+ years of experience in federal compliance, procurement, contract management, or grant/loan administration.
• Working knowledge of federal purchasing requirements, including CPA, BABA, and federal flowdowns.
• Strong ability to interpret and apply complex federal regulations.
• Excellent communication and relationship-building skills across internal and external partners.
• Experience with compliance tracking systems or procurement platforms.

Preferred Skills:
• Experience supporting DOE-funded infrastructure projects or other federal grant/loan programs.
• Familiarity with logistics, supply chain operations, or construction procurement.
• Demonstrated success implementing new compliance systems or process improvements.

Personal Attributes:
• Highly organized, detail-oriented, and proactive.
• Strong follow-through and accountability.
• Collaborative and solutions-oriented, with the ability to work across functions.
• Comfortable managing multiple priorities in a deadline-driven environment.
• Committed to  Client’s values of integrity, compliance, and operational excellence.
• Self-starter who can gather details, solve problems, and execute with limited guidance.
• Dedicated to ensuring compliance even when it requires additional effort beyond typical expectations.

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