Job Title: Administrative Assistant
Location: Brockport, NY
Employer: 4Consulting, Inc
Position Type: Full Time
Worksite: Onsite
Position Summary
4Consulting, Inc is seeking a qualified Administrative Assistant to support technology consulting, application development, systems analysis, testing, data management, cybersecurity, infrastructure, or project delivery services for client projects. The selected candidate will perform duties consistent with the client’s project requirements and company delivery standards.
Essential Duties and Responsibilities
The candidate will be responsible for:
Manage daily office administrative activities, including mail processing and delivery, visitor reception, phone inquiries, printing requests, office supplies, equipment, and general workplace upkeep.
Serve as the primary point of contact for office support requests, coordinating facility and housekeeping issues, kitchen and pantry needs, audiovisual troubleshooting, and other daily workplace services.
Coordinate meetings and events by working with internal teams and vendors, arranging room setups, managing logistical requirements, addressing last-minute needs, and ensuring smooth event execution.
Manage meeting room reservations and workspace utilization, resolve scheduling conflicts, coordinate space requirements, and support effective use of office facilities.
Minimum Qualifications
The position requires:
Education:
Bachelor’s degree in Computer Science, Information Technology, Engineering, Business, or related field, or equivalent combination of education and experience.
Experience:
3–5 years of experience in administrative office support, office coordination, reception, scheduling, facilities support, or workplace operations.
Technical Skills:
Microsoft Office, Outlook, Word, Excel, PowerPoint, Calendar Management, Meeting Room Scheduling, Email Communication, Document Management, Audiovisual Support
Business / Domain Skills:
Experience supporting daily office operations, workplace administration, visitor services, reception, mail handling, and employee support activities.
Experience coordinating meeting rooms, workspace reservations, office events, vendor activities, and facility-related requests.
Experience managing office supplies, equipment, kitchen and pantry services, workplace upkeep, and general administrative service requests.
Experience communicating with employees, visitors, vendors, and stakeholders to resolve workplace issues and ensure efficient office operations.
Communication:
Ability to communicate with technical and business stakeholders.
Documentation:
Ability to prepare project documentation, status updates, and deliverables.
Work Authorization:
Must be legally authorized to work in the United States. Sponsorship may be considered where permitted by company policy and project requirements.
Certification Required
None
Travel Required
None
Supervisory Role
No
Preferred Qualifications
Experience independently managing daily administrative operations and serving as the primary office support contact.
Strong organizational, multitasking, customer service, communication, and problem-solving skills.
Ability to coordinate vendors, manage competing requests, and respond effectively to changing office and event requirements.
Equal Employment Opportunity Statement
4Consulting, Inc is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, citizenship status, immigration status where protected by law, or any other legally protected status. All candidates will be evaluated based on job-related qualifications, experience, skills, availability, and ability to perform the essential duties of the position.
