Smartsheet PMO Specialist

Job#: 3036828

Job Description:

Smartsheet PMO Specialist / Project Management Analyst

Position Overview

We are seeking a highly experienced Smartsheet PMO Specialist to lead the design, configuration, implementation, and governance of Smartsheet solutions for our Project Management Office (PMO). This role will act as the central hub for coordinating cross-functional initiatives while transforming how projects are managed through scalable, efficient processes.

This position requires hands-on Smartsheet expertise, with a strong focus on building and deploying solutions, standardizing workflows, and enabling organization-wide adoption through training and change management.

Key Responsibilities

Smartsheet Configuration, Implementation & Governance

• Design, configure, and deploy Smartsheet solutions including project plans, workflows, dashboards, forms, and automations
• Lead full lifecycle Smartsheet implementations, from design through rollout and adoption
• Establish and maintain governance frameworks to ensure consistency, scalability, and best practices
• Manage system structure, permissions, and data integrity across Smartsheet environments

Project & Workflow Optimization

• Build, manage, and optimize project plans, workflows, and dashboards to improve visibility, collaboration, and accountability
• Develop standardized processes for project intake, prioritization, and execution
• Create scalable solutions that support cross-team and cross-functional collaboration
• Identify opportunities to enhance efficiency and streamline project management operations

Reporting & Performance Insights

• Establish reporting frameworks and dashboards to monitor project performance and portfolio health
• Provide insights into resource utilization, timelines, risks, and project effectiveness
• Enable data-driven decision-making through clear and actionable reporting

Training, Adoption & Change Management

• Lead training and enablement efforts, ensuring teams are proficient in Smartsheet tools and processes
• Develop training materials, documentation, and best practices guides
• Drive change management initiatives to support adoption of new processes and tools
• Act as a subject matter expert and primary point of contact for Smartsheet-related needs

PMO Coordination & Stakeholder Engagement

• Serve as a central coordinator for key initiatives, ensuring alignment and progress tracking
• Partner with stakeholders to translate business requirements into Smartsheet solutions
• Support continuous improvement of PMO practices and tools

Qualifications

Required

• 3-5+ years of hands-on Smartsheet experience (core requirement)
• Proven expertise in Smartsheet configuration, design, and implementation
• Strong experience building dashboards, workflows, automations, and reporting solutions
• Experience with Smartsheet governance and best practices
• Demonstrated ability to train and enable teams on Smartsheet usage
• Solid understanding of project management methodologies and tools
• Strong organizational, analytical, and communication skills

Highly Desired

• Smartsheet Certification
• Experience with Change Management principles and execution
• Proven experience leading Smartsheet deployments and rollouts
• Experience designing scalable PMO processes and frameworks

Preferred / Nice to Have

• Experience working in philanthropic or nonprofit environments
• Familiarity with charitable giving vehicles, such as donor-advised funds
• Certifications such as:
  • PMP (Project Management Professional)
  • Agile / Scrum certifications
  • Change Management certification

Success in This Role Looks Like

• A well-governed, scalable Smartsheet environment supporting the PMO
• High adoption of standardized project management processes across teams
• Improved project visibility, reporting accuracy, and delivery outcomes
• Teams enabled and confident in using Smartsheet effectively

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. Click for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

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