IT Project Manager

The PM will drive process improvement, documentation management, and project governance to ensure follow-through, timeliness, and accuracy across the project portfolio. This role requires 5+ years of experience managing software and IT applications projects, with demonstrated proficiency in both Waterfall and Agile methodologies. The selected candidate must be capable of managing large projects with minimal oversight.

Core Competencies

Communication

• Collaborate frequently with engineering management and project stakeholders.
• Ensure consistent follow-up and communication across project teams.

Attention to Detail

• Review incoming emails, project timelines, resource allocations, and process alignment.
• Ensure project deliverables and communications are accurate and complete.

Organization

• Plan and organize project activities and action items from meetings.
• Maintain project schedules, documentation, and reporting.

Flexibility

• Adapt to changing priorities, business needs, and program demands.

Data Visualization

• Create and analyze dashboards and reports to track:
• Team velocity
• Milestone progress
• Project performance metrics

Structured Project Execution

• Build and maintain detailed project schedules using MS Project or Project Online.
• Manage dependencies and ensure accountability to established project baselines.

Contract and Compliance Awareness

• Review contractual documentation.
• Extract project scope, deliverables, milestones, and compliance obligations.
• Translate contractual requirements into actionable project plans.

Key Responsibilities

• Collaborate with project managers, clients, vendors, and engineering teams on various projects, presentations, and meetings.
• Ensure follow-up actions are completed and communication remains aligned across multiple concurrent projects.
• Manage project tracking and reporting using a structured Waterfall framework.
• Ensure visibility into compliance requirements, project milestones, and deliverables.
• Support development and engineering teams utilizing Agile methodologies, including Scrum and Kanban.
• Review and interpret contracts, Statements of Work (SOWs), and related documentation to identify:
• Project scope
• Deliverable requirements
• Compliance obligations
• Key milestones
• Ensure project plans and team activities remain aligned with contractual requirements.
• Analyze internal and external communications and provide clear, relevant responses.
• Identify appropriate meeting participants and prepare:
• Project charters
• Kickoff presentations
• Communication plans
• Scope definitions
• Project phase documentation
• Planning activities
• Facilitate meetings and project ceremonies.
• Maintain project boards and dashboards using Jira and ServiceNow.
• Escalate issues to appropriate teams when necessary.
• Maintain project status reports, roadmaps, and project structure standards.
• Draft process documentation and "how-to" guides.
• Identify project constraints, risks, inefficiencies, and improvement opportunities.
• Reinforce project priorities, policies, and best practices.
• Utilize project management tools including:
• MS Project / Project Online
• SharePoint
• Jira
• Confluence
• ServiceNow
• Maintain, update, and archive project documentation, meeting notes, and follow-up items.
• Utilize Outlook Scheduling Assistant and related scheduling features.
• Generate and archive meeting notes that support management decision-making.
• Establish communication channels and escalation paths for all projects.
• Attend onsite meetings in the Atlanta (Midtown) office as required.

Required Experience

• 5+ years of project management experience specifically supporting software development or IT applications projects.
• Experience working in hybrid project delivery environments utilizing:
• Waterfall methodologies
• Agile methodologies (Scrum/Kanban)
• Proficiency with MS Project or Project Online for schedule development and management.
• Strong writing, editing, documentation, and follow-through skills.
• Experience reviewing contractual documentation and extracting:
• Project scope
• Deliverables
• Compliance requirements
• Milestones
• Relevant college coursework, certifications, or degree preferred.

Preferred Qualifications

• PMP Certification
• CAPM Certification
• Equivalent Project Management Certification
• Bachelor''s Degree in:
• Business Administration
• Information Technology
• Engineering
• Computer Science

Required Skills Matrix