Cynet Systems
Cynet Systems

Administrative Assistant

San Jose, CA, US • Posted 6 hours ago • Updated 6 hours ago
Contract W2
Contract Corp To Corp
On-site
Depends on Experience
Fitment

Dice Job Match Score™

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Job Details

Skills

  • Adaptability
  • Administrative Support
  • Analytical Skill
  • Attention To Detail
  • Collaboration
  • Communication
  • Conflict Resolution
  • Customer Focus

Summary

We are looking for Administrative Assistant for our client in San Jose, CA
Job Title: Administrative Assistant
Job Location: San Jose, CA
Job Type: Contract
Job Description:
Pay Range: $31.46hr - $37.45hr
  • The Administrative Assistant FP&A provides high-level administrative and operational support within a fast-paced Finance and G&A environment.
  • This role supports document workflows, legal coordination, executive calendar management, procurement tracking, internal communications, event coordination, and cross-functional initiatives.
  • The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities with professionalism and discretion.
Responsibilities:
  • Manage high-volume signature and document workflows, ensuring timely routing, tracking, and completion.
  • Monitor and respond to email inquiries related to document requests and approvals, ensuring timely follow-up.
  • Coordinate with Legal teams to ensure documents are reviewed and approved before routing for signature.
  • Extract, organize, print, and manage signature requests from complex email threads.
  • Coordinate shipping, notarization, and legalization of documents with external vendors while ensuring compliance with legal protocols.
  • Track and follow up on notarization and legalization processes with precision and attention to detail.
  • Provide calendar and scheduling support, including meeting coordination and conflict resolution.
  • Support Town Hall preparation, presentation materials, room setup, A/V coordination, and hybrid event logistics.
  • Research and organize quarterly team-building activities and office events.
  • Greet and assist guests, including coordinating logistics for investor and on-site meetings.
  • Assist with purchase order requests and track procurement processes to ensure timely completion.
  • Manage and maintain email distribution lists and internal communication channels, including onboarding and offboarding updates.
  • Coordinate with IT and People Operations to ensure accurate access permissions.
  • Maintain shared drives, folders, templates, policies, and onboarding documentation.
  • Support special projects, travel arrangements, expense reporting, and internal communications as needed.
Requirement/Must Have:
  • Experience providing administrative support within a fast-paced Finance or corporate environment.
  • Exceptional calendar management and organizational skills.
  • Strong verbal and written communication skills.
  • High level of integrity, professionalism, and confidentiality.
  • Ability to manage multiple projects proactively with strong attention to detail.
  • Advanced proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook, and experience with shared drive platforms.
  • Strong time management skills with flexibility to accommodate changing priorities.
  • Ability to work independently and collaboratively across teams.
  • Strong analytical and problem-solving skills.
Should Have:
  • Experience supporting executives within a corporate organization.
  • Experience in a fast-paced start-up environment.
  • Experience working in a diverse, multicultural environment.
  • Knowledge of corporate policies, procedures, and organizational structures.
Skills:
  • Customer focus and stakeholder engagement.
  • Interpersonal and relationship-building skills.
  • Time management, prioritization, and productivity management.
  • Event and travel coordination.
  • Expense and procurement process management.
  • Attention to detail and quality delivery.
  • Adaptability and innovation in process improvement.
Qualification And Education:
  • Bachelor s degree preferred.
  • Relevant administrative experience in a corporate environment.
Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.
  • Dice Id: 10516350
  • Position Id: CA_AMST_0303
  • Posted 6 hours ago
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