Job#: 3030151 Job Description: Project Support Administrator (Executive & Strategy Support)
Location: Plano, TX (Hybrid / Partial Remote)
Employment Type: Contract
Schedule: ~36 hours/week
Role Overview
The
Project Support Administrator provides day-to-day administrative, coordination, and executive support to senior leaders within the Strategy & Enterprise Transformation organization. This role acts as a central point of organization and follow-through-ensuring leadership has accurate information, clear documentation, and well-prepared materials to support decision-making.
Serving as a trusted extension of project leaders and executives, this role focuses on executive readiness, cross-functional coordination, and operational discipline across multiple enterprise initiatives. It is well-suited for an individual with strong administrative instincts who enjoys supporting leadership, organizing complex work, and keeping initiatives on track behind the scenes.
Key Responsibilities
- Provide administrative and coordination support to project owners and senior leaders across enterprise initiatives
- Maintain leadership-level project trackers, timelines, deliverables, and documentation used in executive reviews
- Track decisions, action items, risks, and dependencies to support accountability and governance
- Prepare concise status summaries, briefing notes, and slide updates for executive and C-suite audiences
- Compile updates from cross-functional partners into polished, leadership-ready templates and decks
- Support executive meeting preparation, including agendas, materials, notes, and follow-up actions
- Capture and distribute meeting notes, decisions, and next steps to ensure clarity and alignment
- Coordinate with stakeholders across Marketing, Operations, Finance, Technology, and People teams
- Maintain shared repositories, roadmaps, and documentation to ensure leaders have up-to-date visibility
- Proactively follow up on open items, missing inputs, or stalled work that could impact leadership commitments
- Serve as a reliable point of coordination to keep senior leaders informed without adding noise
Required Qualifications
- Bachelor's degree in Business, Operations, Communications, or a related field (or currently pursuing)
- Internship, academic, or early professional experience in one or more of the following areas:
- Executive administrative or leadership support
- Project coordination or PMO support
- Operations, consulting, or transformation environments
- Strong organizational, time-management, and follow-through skills
- High attention to detail and discretion when working with leadership information
- Proficiency in Excel and PowerPoint for tracking, summaries, and executive updates
- Ability to manage multiple priorities and support several leaders or workstreams simultaneously
- Professional written and verbal communication skills appropriate for senior-level interaction
Preferred Qualifications (Not Required)
- Prior experience supporting executives, directors, or program leadership
- Exposure to project tracking or collaboration tools (Smartsheet, Monday.com, Airtable, etc.)
- Comfort working in structured, fast-paced environments with shifting priorities
- Interest in enterprise operations, governance, or leadership enablement
Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico. Everforth Apex uses a virtual recruiter as part of the application process. Click for more details.
Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.
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