Job Title: Associate Contracts Manager - Outgoing MTA Program
Location: South San Francisco, CA
Working Model: Hybrid (three days a week on-site, two remote)
Top Skills: Prior Biotech / Pharma experience (Understanding of scientific nomenclature), Material Transfer Agreements, Contract Drafting
Notes:
- Manage high-volume Material Transfer Agreements (MTAs)
- Prior hands-on experience with MTAs required
- Ability to manage multiple cases simultaneously in a fast-paced environment
- Understanding of scientific terminology and lab-related materials, including:
- Antibodies
- Plasmids
- DNA
- Genetically modified mice
- Progeny and derivatives
- 2 4 years of relevant experience preferred
- Experience drafting, reviewing, and managing agreements
- Support post-execution agreement activities, including:
- Sending fully executed agreements to counterparties
- Filing agreements with Legal Records
- Updating databases and data records
- Coordinating shipments and import/export documentation
- Resolving shipping-related issues
Summary:
The Associate Contracts Manager will report into the Research Contracts Group organization within Research. The Associate Contracts Manager works under supervision of a manager to process/complete a high volume of Material Transfer Agreements (MTAs) (up to 400/year). The Associate Contracts Manager will communicate with Research scientists, leadership, internal legal counsel, outside technology transfer offices, academic scientists, and internal shipping/material supply teams under supervision of the manager.
Job Responsibilities:
- Process entire lifecycle for the Outgoing MTA Program, with an active queue of 70-110 MTAs at any one time.
- Ability to interact and articulate salient points and status of MTAs to internal stakeholders, leadership, Legal, outside technology transfer offices and academic scientists.
- Proactively manage, prioritize, and resolve a high influx of daily email correspondence. This role requires an exceptional ability to maintain rapid response times without sacrificing accuracy or professional tone.
- Required understanding of scientific nomenclature, including lab reagents and genetically modified animal models and relevant associated terms - eg. antibodies, plasmids, DNA, genetically modified mice, progeny, derivatives, etc.
- Basic understanding of legal agreement structure and concepts - eg. amendments, obligations, parties, etc.
- Organizes and processes signatures for Outgoing Material Transfer Agreements following approved procedures.
- Handles post execution tasks to complete agreements, including sending fully executed agreements to counterparty, filing agreements with Legal Records, completing data records in databases, initiating shipments, including organizing necessary import/ export paperwork, and addressing any shipping issues.
- Tracks status and accurately maintains records in real time in MTA Database , including proper identification of party names, effective date and expiration date..
- General administrative responsibilities are required, including: Filing agreements with Legal Records; Coordinating meetings; Data entry in the MTA Database.
Job Requirements:
- Bachelor s degree in scientific discipline; legal experience or education a plus.
- Preferred 2-4 years relevant work experience;
- Preferred work experience in a pharmaceutical, biotech and/or university setting
- Experience drafting and managing agreements.
- Ability to handle multiple priorities in a fast-paced environment.
- Must be able to follow existing processes to solve problems in addition to independently proposing solutions.
- Excellent interpersonal, verbal and written communication skills.
- Excellent time management, prioritization and organizational skills.
- Detail oriented, team player attitude, high work ethic, and reliable.
- Comfortable working with databases and enterprise business systems.
- Comfortable with standard office suites such as Microsoft Office (Word, Excel, etc.) and Google Applications (Mail, Calendar, Documents, etc.).
- Demonstrated Critical Thinking Skills: Must be able to use independent thinking to solve problems and propose solutions independently, even if they moderately deviate from protocols and guidance.
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