Job#: 3031520 Job Description: Committee Minutes & Records Specialist
Location: San Antonio, Texas (On-site)
Employment Type: Contract through end of year. Can extend.
Schedule: 4 days onsite, 1 day remote. M-F 8-5.
Role Overview
The Committee Minutes and Records Specialist is responsible for supporting management committees by producing accurate, balanced, and audit-ready minutes. This role involves maintaining the official historical records of committee deliberations and actions and ensuring all documentation meets established standards.
Key Responsibilities
- Prepare and maintain formal meeting minutes that are clear, concise, and impartial, adhering to established templates and formatting rules.
- Record committee meetings to create detailed and accurate meeting minutes.
- Capture attendance, quorum, discussions, deliberations, actions, and votes.
- Manage confidential sessions by documenting attendees and decisions while coordinating with legal on privileged information.
- Follow a standardized post-meeting timeline for draft circulation, review cycles, revisions, and final archival.
- Maintain reference materials and checklists to support the minute-taking process.
- Coordinate with the Committee Coordinator to track action items and ensure approved minutes are signed and archived.
- Utilize Word to create meeting minutes and store them in Box or an equivalent document repository.
Required Qualifications
Experience: A minimum of three years of experience is required in the following areas:
- Technical writing and minute-taking, with an ability to summarize complex discussions objectively.
- Document control and versioning processes.
- Effective communication and interpersonal skills to liaise with chairs, presenters, and legal teams.
Technical Skills: Proficiency with the following tools is required:
- Microsoft Word
- Microsoft PowerPoint
- Box, GEMS, or an equivalent document repository
General Skills:- Discretion and the ability to handle confidential and sensitive information, including Confidential Supervisory Information (CSI).
Preferred Qualifications
- Prior experience supporting executive or governance committees.
- Certifications in project or operations management (e.g., PMP, CAPM).
- Previous exposure to banking or regulatory environments.
Compensation & Benefits
The anticipated pay range for this position is $32.00 per hour. Please note that a comprehensive benefits package is available for our employees. For a confidential discussion, please contact our recruiting team.
This employer is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
Apex uses a virtual recruiter as part of the application process. Click for more details.
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Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico. Apex uses a virtual recruiter as part of the application process. Click for more details.
Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.
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