System Administrator

Role overview

The System Administrator is responsible for day-to-day administration and continuous improvement of talent acquisition systems, with a focus on the iCIMS platform. This role involves configuring the system, maintaining data integrity, supporting integrations, delivering reporting and analytics, and enhancing recruiter and candidate experiences through platform enhancements and user training.

Key responsibilities

• Administer and configure iCIMS modules and related recruiting tools.
• Provide daily user support, troubleshooting, and end-user training.
• Maintain data integrity across systems and perform regular audits.
• Lead and coordinate integration projects with IT and contractors.
• Develop and maintain dashboards and reports for key TA metrics.
• Produce and distribute recurring reports and ad hoc analytics.
• Design KPIs and data visualizations for workforce planning.
• Ensure compliance with data privacy and security standards.
• Drive process implementation and standardization across the recruiting lifecycle.
• Support employer branding tools, job board integrations, and other TA technologies.
• Contribute to system updates, testing, and release activities.

Required qualifications

• 3+ years administering iCIMS or similar ATS/CRM platforms.
• Strong experience with integrations and BI tools.
• Solid data management skills, including data cleansing and deduplication.
• Knowledge of recruiting workflows and talent acquisition processes.
• Familiarity with data privacy regulations relevant to HR data.
• Excellent communication and stakeholder management skills.
• Proven project coordination skills.

Preferred qualifications

• iCIMS certification or equivalent platform credentials.
• Experience with employer branding platforms and job board management.
• Experience within higher education or large organizations.
• Scripting experience for automation and data manipulation.

What you’ll bring

• Analytical mindset with a focus on actionable insights.
• Strong attention to detail and commitment to data quality.
• Collaborative, service-oriented approach to supporting TA and HR partners.