The Senior Payroll Specialist is responsible for end-to-end payroll processing for a large, multi-state manufacturing workforce of approximately 5,000 employees. This role ensures accurate and timely payroll execution while maintaining strict compliance with federal, state, and local wage and tax regulations. The Senior Payroll Specialist serves as a subject matter expert in payroll operations, resolves complex payroll issues, and drives process improvements to enhance efficiency and internal customer satisfaction.
What You Will Do:
- Process end-to-end, multi-state payroll for approximately 5,000 employees on a weekly/biweekly basis
- Review and validate payroll data including hours worked, overtime, shift differentials, bonuses, commissions, and special pay adjustments
- Reconcile payroll prior to transmission and validate payroll reports for accuracy
- Manage off-cycle payrolls, final pay calculations, and retroactive adjustments
- Ensure compliance with federal, state, and local wage and hour laws, including FLSA requirements
- Maintain accurate tax setup and withholding compliance across multiple states
- Support payroll-related audits (internal, external, and SOX if applicable)
- Monitor regulatory changes and implement required payroll updates
- Maintain accurate payroll records in accordance with company policy and legal requirements
- Serve as subject matter expert for payroll system functionality
- Partner with HR and Finance to ensure accurate employee data integration
- Generate payroll reports, tax filings, and reconciliations
- Support year-end processing including W-2 preparation and reconciliation
- Research and resolve complex payroll discrepancies
- Respond to escalated employee payroll inquiries
- Partner with HR, Benefits, and Finance to resolve cross-functional issues
- Identify opportunities to improve payroll accuracy, efficiency, and controls
- Document and maintain payroll procedures
- Provide guidance and training to payroll team members
- Support payroll system upgrades, testing, and implementations
- Special projects and other duties as assigned.
What You Will Need:
- Bachelor?s degree in accounting, Finance, Business Administration, or related field preferred
- 5?8+ years of progressive payroll experience, including high-volume, multi-state payroll processing
- Experience supporting a large workforce (5,000+ employees preferred)
- Manufacturing or union payroll experience highly preferred
- Advanced knowledge of U.S. federal, state, and local payroll tax regulations
- Experience with enterprise-level payroll systems (e.g., UKG, Workday, ADP, SAP)
- Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, data reconciliation)
- Experience with payroll reporting and reconciliations
- CPP (Certified Payroll Professional) designation preferred
What Will Make You Stand Out:
- Exceptional attention to detail and accuracy
- Strong analytical and problem-solving skills
- Ability to manage confidential information with discretion
- Strong organizational skills and ability to meet strict deadlines
- Effective communication skills with ability to support employees at all levels
Our highly competitive compensation package and outstanding benefits include:
- Benefits starting Day 1
- Competitive starting pay
- On-the-job training
- A culture that strongly believes in promoting from within
- Medical
- Dental
- Vision
- 401kwith company matching & retirement contribution
- Employee Stock Purchase plan
- Life Insurance
- Disability Insurance
- Paid vacations and holidays
- Employee Assistance Program
Invitation to Apply:
If you are ready to build your career in a company that thrives on growth, a safe work environment, rewarding work, challenge, and opportunity, come build your career with us at West Fraser:
We thank all candidates for their interest; however, only those selected for an interview will be contacted. Please apply through our online application process. Be sure to attach your resume to your online profile as resumes will not be accepted at the site. No phone inquiries, please.
About Us:
West Fraser offers exciting career paths in trades, operations, professional services, engineering and forestry across more than 50 locations in Canada, the U.S., the U.K. and Europe.
From lumber to engineered wood products, West Fraser delivers high-quality, naturally renewable building materials to the world. In all aspects of our business, we?re committed to responsible product sourcing and harvesting practices, backed by globally-recognized forest certifications.
Diversity:
At West Fraser, we strongly believe promoting diversity and inclusion is essential to our success. Our commitment to creating inclusive workplaces is reflected in our core values, and we constantly strive to foster a culture that values and respects every individual?s unique background and perspective. By joining us, you will have the opportunity to be a part of a team dedicated to shaping a brighter future by embracing diversity and promoting inclusivity. Join our team at West Fraser and help us build a more diverse and inclusive community.
Sustainability:
West Fraser is fully committed to sustainable forest management as defined in our environmental policy, which is reflected in every aspect of our work. We adopt new technologies and innovations to create exceptional building materials. Wood products are a natural, renewable, recyclable, and environmentally sustainable choice for consumers who prioritize sustainability. Sustainability Report | West Fraser
Learn more about us! We are West Fraser
West Fraser is an Equal Opportunity Employer M/F/V/D & Drug-Free Workplace (DFW)
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the notice from the Department of Labor.
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