Please note this position is a 6-9 month contract position, and will be HYBRID (3 days onsite) in Raritan, NJ or Springhouse, PA.
Please note this position requires previous Healthcare industry experience. This is a 100% full-time position.
QUALIFICATIONS:
· Previous Healthcare industry experience is REQUIRED
· Sourcing Manager and Contract Management experience is highly preferred
· Experience with Purchase Orders, Sourcing, and working with Suppliers
· Experience with Contract Management
· Must have at least 2-5 years of prior experience performing all the listed job duties
· Bachelor’s degree is NOT required, work experience more important
· Experience with eMarketPlace is a huge plus
· Someone who has used different platforms with Contracts and Purchase Orders
· Candidate must be able to come in and hit the ground running immediately
· Must always have a professional demeanor
· Must have prior Contract Management experience
· Demonstrated proactive, go-getter attitude with strong initiative, ownership, and follow-through
· Ability to take initiative, independently drive requests forward, follow up with stakeholders and suppliers, resolve issues, and ensure tasks are completed without constant supervision
· Strong contract management background, with the ability to manage contracting requests from initiation through completion
· Must be willing to take ownership of responsibilities, anticipate delays, and proactively follow up to keep projects moving forward
· This is a 100% full-time position. Candidates must be available to work full-time and demonstrate a proactive, results-oriented approach to the role
JOB DESCRIPTION:
Contract Liaisons provide strategic guidance and partner with Discovery Sciences (DS) project owners to efficiently manage the end-to-end contracting agreement process while ensuring Healthcare Compliance requirements are met.
RESPONSIBILITIES:
· Enter purchase requisitions for team.
· Manage changes orders Purchase Requisition (PR) changes for all DS requests
· Manage invoicing mismatch process and advise leaders on needed approvals, changes, and invoicing issues.
· Processes, modify, and update Confidential Disclosure Agreement (CDA) / non-disclosure agreement (NDA) requests
· Enter all Scope of Work (SOWs) for project requests into e-Marketplace or e-MC. These requests will be used to generate a contract / Purchase Order (PO) or a PO only, depending on project cost and risk assessment
· Determine all category designations for project requests. This is the most difficult component of the e-Marketplace process and often requires procurement interface
· Serve as the ‘project monitor’ for the project requestor
· Track requests on a regular basis and report on status to requestors
· Manage a ‘project tracker’ spreadsheet for each request and document activities (or lack thereof)
· Follow-up and serve as project expediter when a request gets stalled in R2P, Sourcing, Supplier contracting, or legal internally, or with the supplier externally
· Notify process step owners of changes / project timing criticality
· Process new supplier requests in ARAVO, and work with the supplier to get relevant banking information entered into the system
· Assist new HCP supplier complete submissions for HCP number, or National Provider Identifier Standard (NPI) number
· Manage and track the health care compliance component of all relevant contracts and POs / process Totality requests and track / monitor the request through the approval process
· Provide procurement, contracting and e-Marketplace training for the team
· Gather all information necessary from project leads, procurement, suppliers, etc to successfully process a contracting request
· Perform research on PO / Contract status for project owners, including information on payments and accruals required
· Manage ‘grey zone’ process for requests that don’t fit into traditional client procurement categories
Perform other Business Support Associate Duties including:
· Create the eMP Request
· Submit eMP Purchase Request
· Track and monitor progress of PR and PO Process
· Follow-up with Procurement or Business Requester as needed PO & Invoice Reconciliations
· Resolve mismatch discrepancies
· Ensure payments released and PO closure
· Assist user base and finance teams with mismatch management and training Process Optimization
· Provide process improvement feedback to Procurement
· Help Procurement prioritize Continuous Improvement Initiatives Purchase Orders
· Process purchase requisitions and request purchase orders (expense & capital) with selected suppliers.
· Receive purchase information from R&D business partners
· Utilize the eMP purchasing system to submit and process PRs resulting in POs.
· Systems Compatibility issues. Trouble shoot and work directly with the business requester and/or Procurement on issues regarding commodity codes, suppliers on approved/preferred supplier lists but not showing up in eMP, reactivating suppliers that are active in ARAVO but not in eMP. Systems issues, training and guidance.
· Receive information from R&D business partners in order to submit PRs on their behalf (Examples of purchased goods or services may include: lab services, prototype components, sample raw materials, tools, catalog supplies, etc.)
· Modify and manage purchase orders for the user base. This includes but are not limited to these activities: Check order status, modify quantities or due dates, receive and deliver products to team members, reassign PO owners, perform research, assist with error messages, cancel / close POs.
New Supplier Add Process
· Most supplier add requests are submitted through eMP. In certain circumstances, utilize ARAVO to create and update vendor information.
· Work with the requestor to complete the supplier add form for the preliminary required information to start the supplier add process.
· Enter the request to add a new supplier into the ARAVO database by adding the preliminary supplier information and instructions to the supplier contact to assist them with completing their required tasks.
· Follow the process through the ARAVO database to ensure that the supplier addition goes through smoothly and in a timely manner. This will then allow PRs to be created for the new supplier.
Customer Service and Training
· Proactively communicate with and provide customer service to Janssen requesters
· Ensure training and proficiency on all applicable Client Systems
· Provide detailed training for user community on PR entry, Invoice and PO management, Systems use, contracting, and other topics related to the procure-to-pay process.
Compliance
· Ensure compliance with all applicable Policies & Procedures
Additional Marketing Strategy Responsibilities:
· Prepare detailed plan supporting high-level plan
· Liaise with stakeholders to ensure they are clear on expectations/deliverables
· Maintaining project documentation in compliance with internal SOPs and applicable regulatory standards.
· Facilitating communication and information flow amongst S&O, TA and SLT team members and stakeholders.
· Assisting in the preparation of portfolio status reports and presentation materials for governance meetings.
· Managing document versioning, SharePoint sites, or other collaborative tools.
· Build and maintain strong collaborations within the TA (TA R&D BD liaison for biology, Clinical Development) and partnering functions (Regulatory, Global Development, Medical Affairs, Commercial).
· Liaise with administrators regarding logistics, interacts with members of the Clinical and Indication Teams, and other scientific and business related disciplines as needed
INTERVIEW AND RESUME FEEDBACK:
· Candidates may have the required skills, but must also demonstrate a proactive, go-getter attitude toward work and taking initiative to get things done.
· The hiring manager is looking for candidates with a high level of contract management experience who take ownership of their responsibilities and proactively move requests forward.
· Candidates must demonstrate initiative, follow through on outstanding tasks, and work independently to resolve issues without constant supervision.
· This is a 100% full-time position; part-time availability is not an option.
Candidates must provide their phone number. Job reference code is A5602.
