Project manager

Overview

The Project Manager will be essential in supporting the successful execution and delivery of projects by providing focused administrative and operational support to the project team. This role is primarily centered on the logistical and financial control of projects, specifically managing resource capacity, maintaining project schedules, monitoring time utilization, and tracking budget adherence.

Key Responsibilities

Resource Planning and Allocation

• Maintain the central resource management plan, tracking the availability, capacity, and utilization of all assigned project personnel (internal and external).
• Coordinate with functional managers to identify and secure necessary resources for project tasks and phases.
• Monitor resource allocation to prevent over-utilization or capacity conflicts across different projects.
• Proactively flag and escalate resource shortages, skill gaps, or potential bottlenecks.
• Assist in onboarding new team members by ensuring they have the necessary access, tools, and project information.

Budgeting and Financial Control Support

• Track the project budget, monitoring expenditures, and comparing actual costs against the budget baseline.
• Process and track project-related purchase orders, invoices, and vendor payments, ensuring accurate financial record-keeping.
• Report on budget variances and financial risks, providing data to support budget forecasting and burn-rate analysis.
• Organize and maintain all project-related financial documentation (invoices, contracts, expense reports).

Communication and Documentation

• Serve as a central point of contact for routine communication between the project team, and functional department leads.
• Organize, store, and maintain all official project documentation, ensuring files are up-to-date, secure, and easily accessible.
• Prepare and format project status reports and presentations for stakeholders and management.

Qualifications and Skills

• Strong proficiency in project management tools (e.g., Microsoft Project, Smartsheet, Jira, Trello) and Microsoft Office Suite, particularly Excel for data analysis and reporting.
• Demonstrated experience with resource scheduling and time management tools.
• Excellent organizational, time management, and meticulous attention to detail.
• Strong verbal and written communication skills with the ability to interact effectively with all levels of the organization.
• Basic understanding of project management principles (e.g., Waterfall, Agile) and project budgeting/financial tracking.
• Ability to work independently, prioritize multiple tasks, and maintain composure in a fast-paced environment.