Summary- Candidate must be able to speak, read, write English, bend, reach and lift up to 50 lbs. In addition, Spanish speaking is a plus. Ability to multitask while remaining organized.
Building Services 70%:
Interface with all levels of Client requests:
- Perform morning walk through (including but not limited to straightening out the conference rooms, surveying the floors from the cleaning) of the entire building
- Unlock office doors and desk drawers, as requested
- Make ID's for new / replacement cards for employees/contractors and program access cards
-Ensure temporary IDs are properly logged and returned
- Coordinate internal space planning & move requirements for employees/contractors
-Coordinate pickup of shredding bins escort supplier (monthly)
- Tour parking lot and property for garbage/debris, especially following a snow or weather event, etc.
- check parking lot lights (including garage) Report to Chief Engineer
-Replace office light bulbs as needed (weekly)
-Perform minor repairs to facility, furniture & equipment
-Interface with external suppliers/vendors
-Assign day porters assignments. Ensure cleaning is performed.
-Ensure copier paper is stocked and copier areas are neat and orderly (weekly)
-Review invoices for payment in V360
-Enter Purchase Requisitions as needed in ORACLE
-Use of MS Office products (Word, email, spreadsheets, etc)
Safety/Government Requirements
Monthly
Fire extinguishers (document tags not later than 15th of month)
During daily tour
Eye wash stations (Observe outdated eye wash, report to EHS)
Roof Hatch (confirm if in use)
Ladders (confirm if properly stored)
Elevators (confirm properly cleaned)
Hazardous materials (properly stored in HAZMAT room on loading dock)
Act as back up to Shipping/Receiving Clerk, delivering, processing mail and overnight packages: - 20%
- Receive packages from various different carriers (Fed Ex, DHL, etc. Log all packages in and deliver them to the clients. (every day)
-Utilize all equipment on dock up to and including forklift truck operations (NEED FORKLIFT CERTIFICATION, USE OF ELECTRIC PALLET JACK)
- Sort all incoming first class mail and deliver to clients. (Daily)
- Process all out going overnight packages. (Daily)
MISCELANEOUS- 10%
Shredding of proprietary information:
- Observe each bin to determine if an additional pick-up is needed
- Call for pick-up and escort as needed
-Check beverage inventory used for internal meetings. Order as needed
-Deliver beverages as requested to internal meeting.
Coffee Services:
- Order coffee supplies including paper products (Monthly or as needed)
-Ensure adequately stocked coffee supplies including paper products are available
Janitorial Supplies
-Inventory and order monthly or as needed
Toilet paper, c fold napkins, toilet liners, hand soap, trash bags, dish soap and white vinegar (lobby floors)
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