Title: Receptionist - Onsite
Mandatory skills:
administrative support,
routine correspondence, travel arrangements, maintaining calendars, organizing, scheduling meetings, coordinating special events, answering calls,
Organizes, maintains files, sensitive information,
Word, Excel, Outlook,
spreadsheet, welcome skills, computer skills, mail knowledge, teams meeting rooms
Description:
GENERAL FUNCTION:
The Receptionist is a team player that acts as a role model for other administrative support staff by demonstrating consistent high-level performance and maintaining the utmost professional demeanor and the highest level of confidentiality and trust.
MAJOR DUTIES & RESPONSIBILITIES:
Responsible for routine correspondence, travel arrangements, maintaining calendars, organizing and scheduling meetings, coordinating special events and answering calls.
Uses independent knowledge and judgment to complete assignments consisting of numerous steps that vary in nature and sequence.
Maintains a high level of confidentiality and exercises good judgment.
Anticipates and follows up on requests and issues with proactive, problem-solving approach
Organizes and maintains files and sensitive information. Places departmental office supply orders as needed.
COMMUNICATION:
Good grammar and English skills; Creates an environment that fosters teamwork and trust.
KNOWLEDGE & SKILLS:
Proficiency with Word, Excel, Outlook.
Strong organizational and prioritization skills, and ability to balance multiple tasks; Ability to exercise independent judgment to complete assignments.
Excellent communication, both verbal and written, and interpersonal skills.
EDUCATION:
High school diploma and/or equivalent work experience.
The most important skill is welcoming friendly and basic office duties.
Specific Skills Needed:
spreadsheet, welcome skills, computer skills, mail knowledge, teams meeting rooms etc
Years of Experience: 2 min be good
Notes:
Onsite
Work hours: 10 to 2 Monday to Friday
Looking for someone for May and June
VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran. Please contact us at for any complaints, comments and suggestions.
Contact Details :
Account co-ordinator: Sekhar Radhakrishnan
VIVA USA INC.
3601 Algonquin Road, Suite 425
Rolling Meadows, IL 60008
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