Administrative Assistant

Champaign, IL, US • Posted 18 hours ago • Updated 18 hours ago

Contract W2

On-site

Depends on Experience

Fitment

Dice Job Match Score™

👾 Reticulating splines...

Job Details

Skills

Analytical Skill
Budget
Business Administration
Communication
Conflict Resolution
Documentation
Editing
Event Planning
Finance
Invoices
KPI
Knowledge Transfer
Leadership
Logistics
Management
Microsoft Office
Onboarding
Presentations
Problem Solving
Project Management
Recruiting
Reporting
Standard Operating Procedure
Team Building
Website Administration
WordPress
Workflow

Summary

Qualifications

Bachelor's degree in Business Administration or related field preferred.
Proven experience as a high-level administrative assistant, virtual assistant, or operations coordinator.
Strong proficiency in Microsoft Office Suite, and project management tools.
Experience with WordPress and basic website management.
Excellent written and verbal communication skills. Advanced organizational and time management abilities.
Analytical mindset with strong problem-solving skills.
Ability to work independently and manage multiple priorities in a remote environment.

Responsibilities

Site Director Support:

Manage site/ team calendar, prioritizing and coordinating meetings.
Prepare and edit correspondence, presentations, and reports for leadership.
Act as a liaison between project teams. Help coordinate equipment and software access requests for incoming interns.
Process office supply orders and help with budget tracking under staff guidance.
Create internal documentation and Standard Operating Procedures (SOPs) as needed to support consistent workflows, onboarding, and knowledge transfer.
Develop promotional materials and summary data to showcase site activities, intern impact, and program highlights for internal stakeholders and executive reporting

Financial Administration:

Oversee process for payment of invoices and coordinate with finance/master shopper.
Assist in budget preparation.
Generate financial reports and analysis for leadership review

Team Administration:

Coordinate onboarding processes for new hires.
Maintain digital employee records and assist with HR documentation.
Support recruitment efforts by managing job postings and initial candidate screenings.

Event Planning:

Organize and coordinate meetings, webinars, and online events.
Manage logistics for conferences and team-building activities

Data Management and Reporting:

Generate regular reports on key performance indicators (KPIs) for leadership.
Analyze data to identify trends and areas for improvement.

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.

Dice Id: 80168598
Position Id: 8930428
Posted 18 hours ago

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