Administrative Office Coordinator

Software Guidance & Assistance, Inc., (SGA), is searching for an Administrative Office Coordinator for a CONTRACT assignment with one of our premier Utility Services clients in Lutz, FL. This role will be hybrid - onsite Monday-Thursday and remote Friday. The need is for someone who can perform various functional office-related tasks in a professional environment in support of internal Telecom and IT leadership teams (not an IT side position).

Responsibilities:
The Administrative Coordinator will work with limited supervision to perform a variety of administrative and coordination duties in support of the Telecom and IT leadership teams. This role provides operational support to Vice Presidents, Directors, and departmental staff, assisting with document preparation, expense reporting, meeting logistics, and general office coordination. The position requires strong organizational skills, professionalism, and the ability to interact with leadership, vendors, and internal teams. The coordinator will also support meeting and event logistics, including vendor coordination and catering arrangements, while maintaining efficient office operations.

• Perform general administrative duties including preparing and formatting documents, presentations, and spreadsheets.
• Maintain organized records and provide document management support for Telecom and IT teams.
• Process and track expense reports for leadership and departmental staff, ensuring compliance with company guidelines and timely submission.
• Provide administrative support to executives and team members including scheduling assistance, document preparation, and coordination of administrative requests.
• Prepare and format PowerPoint presentations and reports for leadership meetings, departmental updates, and project discussions.
• Maintain general office operations including copies, scanning, filing, and assisting with additional administrative tasks as assigned.
• Coordinate meeting logistics including scheduling support, preparing meeting materials, and ensuring meeting rooms are properly arranged prior to scheduled meetings.
• Order catering for meetings and team events, coordinate with vendors, and ensure proper delivery and setup of food and beverages.
• Meet vendors at building security, escort them through building access points as required, and ensure vendor compliance with facility protocols.
• Set up food and beverages for meetings and coordinate post-meeting cleanup with building cleaning staff.
• Assist in maintaining professional interactions with internal leadership and external vendors while ensuring a high level of service and responsiveness.
• Support department operations by assisting with special assignments, projects, and other administrative functions as needed.
• Professional office environment with frequent interaction with leadership and vendors. Business casual dress code is permitted; professional appearance is required. This is a high-visibility role supporting executives and departmental leadership. Occasional coordination outside normal hours may be required for meeting or event preparation.

Required Skills:

• High School diploma or GED required.
• Minimum two to five (2-5) years of administrative support or office coordination experience.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Proficiency in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
• Ability to prepare professional presentations, spreadsheets, and reports.
• Excellent communication and interpersonal skills.
• Ability to interact professionally with executives, vendors, and internal teams.
• Strong attention to detail and ability to maintain confidentiality.
• Speaks up on Safety, Health, and the Environment
• Takes Ownership and Acts with Integrity
• Drives Operational Excellence for Customers
• Builds Strong, Collaborative Relationships
• Cultivates Innovation and Embraces Change
• Thinks Strategically and Exercises Sound Judgment

Preferred Skills:

• Associate's degree in Business Administration, Office Administration, or related field preferred.
• Experience supporting executive leadership or IT/technical teams. Experience coordinating meetings, vendors, or office events.
• Experience supporting IT, telecom, or technical departments.
• Experience coordinating meetings, catering, or vendor logistics.

SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at .

SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company to request an accommodation or assistance regarding our policy.