Description Our team is seeking an experienced Event Technology & Operations Specialist to join a client and provide vital support for a global events program. This is a hands-on role focused on managing event registration technology platforms (such as Stova, Cvent, Bizzabo, etc.), supporting event websites and software, and assisting with attendee logistics and event operations. This is an excellent opportunity for someone who has previously owned event technology solutions while also supporting on-the-ground event logistics and attendee management.
Key Responsibilities:
Event Technology & Registration
- Manage event registration websites using Stova or similar enterprise event platforms
- Configure attendee types, registration paths, and event communications
- Maintain and organize agendas, sessions, and speaker information within the platform
- Troubleshoot and provide technical support for registration and website issues
- Support data integrations, file uploads, and platform configuration
Data & Reporting
- Export, manage, and maintain attendee and registration data
- Maintain up-to-date attendee lists and reporting dashboards
- Track VIPs, speakers, and other special-access groups
- Ensure data accuracy across all systems
Event Operations & Logistics
- Create and manage attendee badges (including badge printing solutions)
- Coordinate hotel rooming lists and assist with ground transportation arrangements
- Support attendee travel coordination
- Provide onsite registration and logistics support as needed
Requirements Required Qualifications:
- Direct experience with Stova or any equivalent enterprise event platform (Cvent, Bizzabo, RainFocus, Aventri, etc.)
- Demonstrated experience managing event registration websites and attendee data
- Strong proficiency in Excel for reporting and data exports
- Prior experience in supporting corporate or large-scale events
Preferred Qualifications:
- Experience supporting global event programs
- 5-7+ years of experience in corporate event management
- Experience with onsite registration management and badge printing tools (e.g., Cvent OnArrival, Zebra printers)
- Background in agency or corporate event environments
Please note that this is a hybrid role, so candidates must be local to Chicago to be considered.
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