SAP Project Manager – Resource, Financial & Vendor Management (PMO)

Title: SAP Project Manager – Resource, Financial & Vendor Management (PMO)  

Location: Oakland, CA (More of a remote role - must go onsite 1-2 x per week in beginning to learn, then there will be flexibility for remote work.   Must go onsite every month for monthly review meeting.)

Interview Mode: Video 

• PMO / Project Coordination experience supporting multiple Project Managers and tracking project deliverables
• Resource management experience including staffing coordination, resource allocation, and utilization tracking
• Project financial management & analysis (budget tracking, forecasting, variance analysis) with strong Excel skills for financial and project data analysis
• Vendor management experience including vendor coordination, contract compliance, and procurement support
• Experience pulling and analyzing project/financial data from SAP for reporting and forecasting
• Strong analytical and critical thinking skills to identify financial or resource variances and provide explanations
• Experience creating reports and dashboards using tools such as Excel, PowerBI, SharePoint, or PM tools (e.g., Planisware)
• Strong organizational and communication skills to collaborate with PMs, vendors, HR, and stakeholders

• No Project Financial Management Experience
• No Resource Management Experience
• Weak Excel / Data Analysis Skills
• No SAP or ERP Reporting Experience
• No PMO / Project Coordination Background
• Pure IT Project Manager  without PMO financial or resource management experience

• Coordinate with Project Managers related to staffing, onboarding, staffing costs, etc.
• Monitor and analyze employee utilization, workload allocation, and job estimates.
• Assist in resource planning and forecasting based on project timelines and requirements.
• Collaborate with HR to ensure compliance with staffing policies and procedures.
• Support employee development and training initiatives related to resource management.

• Track and analyze project budgets, expenditures, and forecasts.
• Monitor financial performance against budgets and provide regular reports.
• Identify cost-saving opportunities and efficiencies in resource allocation.
• Assist in financial planning and budgeting processes related to resource allocation.

• Manage vendor relationships and contracts.
• Evaluate vendor performance and ensure adherence to contractual agreements.
• Coordinate procurement processes and negotiate contracts.
• Identify potential vendors and assess their capabilities and suitability for projects.

• Develop and maintain resource management reports and dashboards.
• Provide insights and recommendations based on data analysis.
• Monitor key performance indicators (KPIs) related to resource utilization and efficiency.
• Prepare ad-hoc reports and analysis as needed for senior management.

• Continuously review and improve resource management processes and procedures.
• Implement best practices for resource allocation and optimization.
• Collaborate with cross-functional teams to streamline workflows and improve efficiency.

• BA/BS in Business Administration, Finance, Engineering, or a related field.
• Proven experience in resource management, preferably in a project-based environment.
• Strong analytical skills in Excel, PowerBI, SharePoint, or other data analysis tools.
• Experience with financial analysis and budget management.
• Experience with vendor management practices and procurement processes.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively in a team environment.
• Attention to detail and strong organizational skills.

• Coordinate with Project Managers related to staffing, onboarding, staffing costs, etc.
• Track and analyze project budgets, expenditures, and forecasts.
• Manage vendor relationships and contracts.
• Evaluate vendor performance and ensure adherence to contractual agreements.
• Develop and maintain resource management reports and dashboards.
• Provide insights and recommendations based on data analysis