Project Manager

Job#: 3022110

Job Description:
Job Description: Program Advisor / Project Manager

Location: Onsite

Type: Contract

Start Date: Early March

Experience Level: 3-5 years

Job Description:

Plans, monitors and manages internal projects from initiation through completion. Leads or coordinates project planning, resourcing, staffing, supply and subcontract management, progress reporting, troubleshooting and people management. Ensures project results meet requirements regarding technical quality, reliability, schedule and cost. Monitors performance and recommends schedule changes, cost adjustments or resource additions. Responsibilities are within the Project/Program Management function as a generalist or in a combination of disciplines.

Responsibilities

• Manages and directs multiple projects (small to medium) within a department or business unit.
• Manages all activities leading to the successful completion of projects including project scoping, timelines, cost estimates, and design.
• Develops and maintains parameters for project requirements.
• Provides direction to contractors, consultants, and project teams.
• Coordinates input from and participation with various other departments within the Company as needed to meet project objective.
• Analyzes and determines regulatory impacts and requirements of the project.
• Builds business cases and justifications for projects designed to improve business processes and/or efficiency.
• Provides team/project goals and evaluates performance.
• Manages related workforce planning, budget analysis, and prepares budget forecasts.
• This position is medium in scope (i.e., number of stakeholders, contractors, vendors, etc.). Typically works with Continuous Improvement lead on projects that may be complex. May present updates to Directors or Executives.
• Performa value realization to identify benefits and change impacts.
• Develops and maintains user guides and training material.
• Performs other duties as assigned.

Education: Typically requires a 4 year degree in a relevant field, or equivalent combination of relevant education and experience.

Preferred Licenses and Certifications

Project Management Professional Certified

Possess Lean Six Sigma belt (minimum Yellow Belt) with working knowledge of continuous improvement tools and methodologies.

Knowledge, Skills and Abilities

• Project/Program Management - The process of leading the work of a team to achieve goals and meet success criteria at a specified time.
• Requirements Management - The process of documenting, analyzing, tracing, prioritizing and agreeing on requirements and then controlling change and communicating to relevant stakeholders.
• Communication Management - The systematic planning, implementing, monitoring, and revision of all the channels of communication within an organization and between organizations.
• KPI/Metric Monitoring - The monitoring of performance indicators that demonstrate how effectively a company is achieving key business objectives.
• Issue Resolution - Addressing problems that need to be solved, the decisions that need to be made, and the risks that need to be mitigated.
• Documentation & Records Management - Creating, distributing, using, maintaining and disposition of recorded information maintained as evidence of business activities and transactions.
• Project Risk Management - The process of identifying, analyzing and responding to any risk that arises over the life cycle of a project to help the project remain on track and meet its goal.
• Budget Management - Estimates revenue and expenses over a specified future period of time, and re-evaluates these on a periodic basis.
• Project Quality Management - Ensures projects are delivered to an agreed quality.
• Manages the administrative tasks, such as document and information distribution, and communication support; thorough project documentation
• Helps to document meeting notes, action items, project status and summaries
• Data Analysis - Measuring and managing organization data, identifying methodological best practices and conducting statistical analyses.
• Requirements Management - The process of documenting, analyzing, tracing, prioritizing and agreeing on requirements and then controlling change and communicating to relevant stakeholders.
• Perform special projects in support of departmental objectives

Other Qualifications

• Excellent verbal and written communication skills are required. Must be able to communicate clearly to other employees. Must be able to escalate issues to management as necessary.
• Ability to analyze complex data and be able to identify mistakes and inefficiencies
• Must be able to work effectively both independently and as part of a team. Must be able to think quickly, often solving problems as they arise.
• Must excel in a fast-paced and challenging work environment.
• Must be able to prioritize, multi-task, keep track of time, and keep tabs on multiple projects and tasks.
• Must be dependable, get things done, and uphold their responsibilities without having to be micromanaged

Knowledge, Skills and Abilities

• Technology Integration - The approach that companies use to choose and refine the technologies employed in a new product, process, or service.
• Application User Management - Act as the liaison between stakeholders and third party application providers; troubleshoot user issues and manage updates to custom forms and configurations.
• Process Flow Development - Create, refine, and maintain end to end process flows to support system functionality, user experience, and operational efficiency.

Preferred Knowledge, Skills and Abilities

• MS Office Proficiency - Proficient in Microsoft Word, Excel, PowerPoint, and OneNote; able to create clear documentation, reporting dashboards, presentations, and organized project materials.
• Power Platform Expertise - Knowledge and experience with Microsoft Power Platform (Power Apps, Power Automate, and Power BI) and have insight on building low code solutions, automate workflows, and support data driven decision making.
• Smartsheet Proficiency - Skilled in building dashboards, automated workflows, forms, and project trackers to support operational visibility and process efficiency.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico. Apex uses a virtual recruiter as part of the application process. Click for more details.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.