W2 Role: Project Manager - Marketing

Role: Project Manager - Marketing III

Location: Remote

Duration: 6 Months

Responsibilities

·        Lead the planning drumbeat: Manage biannual marketing planning cycles from kickoff through plan lock. Drive timelines, milestones, and deliverables to ensure consistent processes and on-time execution across all workstreams.

·        Own project plans and dependencies: Build and maintain detailed workback schedules, Asana projects, and milestone trackers that outline inputs, reviews, approvals, and hand-offs. Keep teams aligned and accountable through structured tracking and status updates.

·        Facilitate cross-functional execution: Lead recurring planning meetings and stage gates — set agendas, guide discussions, capture decisions, and ensure follow-ups are completed. Maintain clear communication across collaboration channels to keep all stakeholders aligned.

·        Manage progress and risks: Track performance against milestones and SLAs, flagging potential blockers or resource gaps early. Provide actionable recommendations to maintain momentum and delivery quality and hold teams accountable to deliverables.

·        Champion continuous improvement: Refine planning templates, workflows, and governance documentation to increase efficiency and predictability by 15%. Partner with stakeholders to institutionalize scalable, transparent best practices.

·        Enhance communication and visibility: Deliver concise, data-driven updates for leadership. Prepare executive summaries and dashboards that highlight progress, dependencies, and risks.

·        Integrate tools and data: Collaborate with Operations and Analytics teams to connect planning processes with performance dashboards, strengthening visibility and enabling data-informed decision-making with the ultimate goal of lowering manual overhead and improving the marketer experience, while being able to track data critical to our leadeship team.

Requirements

·        Experience: 5–7+ years of experience in project management, marketing operations, or program coordination in a B2B or SaaS environment, working across multiple stakeholders and workstreams.

·        Project & time management: Proven ability to manage complex timelines, competing priorities, and many moving pieces at once, with a “no detail is too small” mindset and a track record of delivering on time.

·        Cross-functional collaboration: Comfortable working with a wide range of partners (Demand Gen, Field, Events, Web, Creative, Analytics, Sales, etc.), driving clarity on who owns what, and holding teams accountable to agreed deadlines in a respectful, collaborative way.

·        Communication & facilitation: Excellent written and verbal communication skills; skilled at leading working sessions, summarizing decisions and tradeoffs, and making complex plans easy to understand for different audiences, including managers and senior leaders.

·        Tools & systems: Hands-on experience with project management and collaboration tools such as Asana (or similar), plus proficiency with Google Workspace (Docs, Sheets, Slides). Experience with Salesforce, BI tools (e.g., Tableau) and/or marketing automation platforms is a plus.

·        Data-first mindset: Comfortable working with dashboards and basic reporting to understand performance and progress, and using data to inform recommendations or escalate risks.

·        Process orientation & growth mindset: You enjoy creating structure, improving processes, and finding more scalable ways of working, while staying flexible as priorities evolve in a fast-paced environment.

·        Team player: Someone colleagues are excited to work with — low ego, proactive, dependable, and positive, with strong interpersonal skills and a company-first mindset.