Senior Project Manager (Need Florida Health Department Experience)

Primary Job Duties and Tasks

• Work under the direction of the AHCA IT Project Sponsorship, including the IT Team Lead

and stakeholders, to manage one or more large, highly complex project(s). Participate in

and lead activities as directed by the Agency.

• Monitor and collaborate on the Division of Enterprise Innovation and Technology Project

Management Office (PMO) compliance. Work products will be in the Agency PMO

template format. Work products and documentation will be in the Agency ISDM template

format and will comply with the Project Management Oversight Rule 60GG-1, Florida

Administrative Code.

• Responsible for working with the project team in a hybrid Agile environment to create

and refine the product backlog, plan sprints, and track work assignments in Azure

DevOps.

• Develop and maintain a Project Charter, Project Plan, and Project Schedule with a Work

Breakdown Structure (WBS) and associated costs for the complete project life cycle. The

Project Schedule must show coordination, initiation, planning, executing, controlling,

and closing activities for the project.

• Facilitate meetings with project team members and stakeholders.

• Direct activities of Agency designated project teams to develop, maintain, support, and enhance custom software applications in conformance with the adopted AHCA methodologies, standards, and practices, following an approved project governance structure.

• Assist in documenting current and future state business processes and business

requirements and/or user stories. Develop process flows and system documentation conforming to AHCA standards.

• Capture, track, and disseminate information pertaining to issues and risks with

contingency and mitigation plans defined by teams and the project charter and tracked in the team repository.

• Oversee development and recording of meeting agenda(s), decision point documentation

and meeting summaries for all project teams, as applicable.

• Report and communicate project status to project team members and stakeholders.

Disseminate information to all team members through transmittal methods directed by

the Agency per the project communication plan.

• Coordinate completion of work with team members including any other Agency vendors

to implement the system improvements and/or new systems, as necessary.

• Develop and update plans to design, test and pilot required systems. Develop and

execute software test plans as needed.

• Develop and update a training plan, including developing training material(s).

• Identify and manage technical and non-technical issues and risks that could impact the

project. Use problem solving skills to remove obstacles, resolve conflicts, and mitigate

risks when possible and escalate to management when appropriate.

• Coordinate with the Agency’s designated Lead Applications Development Supervisor to

promote production deployments using the Agency’s change control process.

• Adapt to changes in daily work plans based on customer support needs.

• Adhere to all security policies and procedures in the use of the Agency network and

resources.

Specific Knowledge, Skills, and Abilities

The selected candidate must have at least seven (7) years of professional IT work experience,

including 4 of more years of professional experience managing IT projects using the Project

Management Institutes’ Project Management Body of Knowledge. Business analysis experience is

preferred.

• Proficient with Microsoft Project, Microsoft Visio, Microsoft Teams, Microsoft 365

Office Suite, SharePoint. Familiarity with application lifecycle or project management

tools such as Azure DevOps or Jira is preferred.

• Experience with Agile methodologies is required. Experience with Scrum preferred.

• Experience creating and refining the product backlog, planning sprints, and tracking

work assignments in an application lifecycle management tool.

• Knowledge of project management principles, practices, methods, techniques, and

tools for the effective management of projects from initiation through project

closure.

• Proven leadership skills. Must demonstrate the ability to mentor and coordinate

project teams.

• Proven communication skills, both written and oral, with technical and non-technical

staff, and all levels of management.

• Ability to plan, organize, and coordinate multiple projects and work assignments.

• Ability to work independently and as a team to meet deadlines.

• Must possess the ability to establish and maintain effective working relationships

with others.

• Goal oriented, action focused, pragmatic, and self-disciplined.

• Strong analytical, problem-solving skills.

• Ability to collect, evaluate, and analyze data to develop alternative

recommendations, solve problems, document workflow, and other activities relating to the continuous improvement of processes.

Education and Certifications

Education: Bachelor’s degree or Master’s degree in Computer Science, Information Systems, Business Administration, or other related field is required. Equivalent work experience can be used to meet the education requirement.

Certifications: Current Project Management Professional (PMP) certification or successful completion of a nationally recognized project management curriculum is required.