Recruiting Coordinator

8a-5p EST Monday-Friday

Our client is looking for a highly organized and proactive Recruiting Coordinator to support our Talent Acquisition team with day-to-day recruiting operations. In this role, you will be the backbone of the recruiting process ensuring interviews are scheduled efficiently, calendars are managed smoothly, candidates receive timely communication, and recruiters can focus on building strong talent pipelines.

This is a tactical, high-volume position ideal for someone who thrives in a fast-paced environment and enjoys keeping complex schedules and processes running seamlessly.

Key Responsibilities:

• Schedule and coordinate all stages of the interview process, including phone screens, virtual interviews, in-person interviews, and final round panels
• Manage and maintain recruiting calendars for multiple recruiters and hiring managers
• Act as the primary point of contact for candidates regarding interview scheduling and logistics
• Respond to candidate and internal stakeholder emails in a timely, professional, and friendly manner
• Coordinate interview logistics (video links, meeting rooms, travel arrangements, meals, etc.) when needed
• Track and update candidate status and interview feedback in the Applicant Tracking System (ATS)
• Assist with generating recruiting reports and dashboards as requested
• Support offer letter preparation and background check coordination
• Help maintain a positive candidate experience throughout the recruiting process
• Perform other administrative and tactical recruiting tasks as assigned

Required Qualifications:

• 1 3 years of experience in recruiting coordination, administrative support, HR, or a similar role
• Strong proficiency with calendar management
• Excellent written and verbal communication skills
• High level of organization and attention to detail
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Professional and friendly demeanor with strong customer service orientation
• Experience with Applicant Tracking Systems (ATS) is a plus (e.g., Greenhouse, Lever, Workday, Taleo)
• Proficiency in Microsoft Office (especially Outlook, Excel, and Word) or Google Workspace

Preferred Qualifications:

• Bachelor s degree in Human Resources, Business Administration, or a related field
• Previous experience in a high-volume recruiting environment
• Familiarity with recruiting best practices and candidate experience standards

What We re Looking For:

• A true team player who enjoys supporting others and making processes run smoothly
• Someone who is responsive, reliable, and proactive
• Strong problem-solving skills with the ability to anticipate needs
• Comfortable working with ambiguity and shifting priorities
• Passion for delivering an excellent experience to both candidates and internal teams

Salary/Rate: $20-$25/HR (depends on experience level). This is a contract position with candidates expected to work 40 hours/ week.

About The Company

Peterson Technology Partners (PTP) is an Equal Opportunity Employer committed to creating a transparent, inclusive, and human-centered hiring experience.

For more than 28 years, PTP has operated as one of the top IT staffing and recruiting firms in the USA built on trust, long-term partnerships, and technical excellence.

Based in the Chicago suburb of Park Ridge, IL, our team of more than 500 employees and consultants is dedicated to:

Helping every client make the best hiring decisions possible

Matching professionals with the right IT jobs and career opportunities

As part of that commitment, we believe in providing clear information about how our hiring technologies work and how your data is used. The following section outlines our AI-assisted interview process and your rights as a candidate.

AI-Assisted Interview Experience (Pete & Gabi Rebecca)

To provide a consistent, fair, and flexible experience for all candidates, we use AI-assisted tools to support parts of the interview process. This includes our proprietary AI platform Pete & Gabi, which includes AI recruiter Rebecca.

These AI hiring tools help us:

• Transcribe interviews
• Summarize candidate responses
• Generate job-related insights
• Streamline communication and scheduling

Please note that:

The AI does NOT make hiring decisions; all decisions are made by our human recruiters, hiring managers, or client partners.

The AI does not evaluate facial expressions, emotions, or physical traits; it is used only to support fairness, consistency, and efficiency.

If you prefer a non-AI interview format, we will gladly provide an alternative.

Technical or Case Interviews (Role-Dependent):

When applying for certain tech jobs, you may participate in:

• A technical interview
• A coding challenge
• A case study
• A client-specific assessment

We will always explain what to expect in advance so you can prepare with confidence.

Human Review & Selection:

Every candidate's profile including interviews, conversations, and assessments is reviewed by experienced recruiters and hiring leaders.

AI insights may assist with organization and evaluation, but final decisions are always human-driven.

Your Rights as a Candidate:

At PTP, every candidate has the right to:

Request a non-AI interview path

Ask how your data is being used

Request access to transcripts or interview recordings

Request deletion of your AI-recorded interview

Receive clear, timely communication

Our goal is to ensure you feel respected, informed, and supported throughout your experience.

Our Commitment:

For more than 28 years, PTP has focused on putting people first candidates, consultants, employees, and clients.

We're committed to a hiring process that is:

• Transparent
• Compliant
• Equitable
• Powered by innovative technology that enhances not replaces human judgment

Welcome to the future of hiring at Peterson Technology Partners.

We're excited to learn more about you.

Equal Employment Opportunity:

Peterson Technology Partners is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, national origin, gender identity, sexual orientation, disability, veteran status, or any other protected characteristic.